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From Practice: Transferable Letters of Credit…. something to try? (Dutch Item)

| 23-02-2021 | Ger van Rosmalen | treasuryXL

In een eerder gepubliceerd artikel heb ik hier al eens aandacht aan besteed. Steeds vaker word ik gevraagd om bedrijven te begeleiden bij transacties op basis van een Transferable Letter of Credit, soms met een onverwachte uitkomst.

Zo ook een bedrijf dat op het punt stond een groot contract af te sluiten van enkele miljoenen euro’s. Het bedrijf kan een mooie deal doen met Corona gerelateerde producten en kan dat vanuit de huidige financiële situatie niet zelf financieren. Men wilde gebruik maken van een Transferable Letter of Credit. Aan mij het verzoek voor het opzetten van de transactie. Uiteraard wil ik hen graag helpen. Tijdens een plezierige kennismaking met een aantal enthousiaste directieleden licht ik mijn werkwijze toe. Want voordat een interessant betalingsinstrument als een Transferable Letter of Credit kan worden ingezet, vind ik het van groot belang dat de ondernemer weloverwogen keuzes kan maken op basis van eigen opgedane kennis. Die was hier (nog) niet aanwezig. Ik neem de ondernemer daarom eerst graag mee langs alle mogelijkheden en valkuilen. Daarna is de ondernemer beter in staat om juiste keuzes te maken, wat zorgt voor meer comfort en minder risico’s.

Na dit kennismakingsgesprek ga ik aan de slag met de inhoud van het contract en de toestemming van de ondernemer om zelf direct met zijn bankier contact op te mogen nemen om de transactie te bespreken. Hij informeert zijn bank dat hij TradelinQ Solutions heeft ingeschakeld hem te begeleiden.

Na bestudering van het contract stel ik vast dat de producten voor dit bedrijf geen branchevreemde producten zijn. Deze zijn namelijk passend binnen de huidige activiteiten van dit bedrijf. Daarnaast wordt er in het contract gesproken over de leveringsconditie DDP en dient er een inspectie plaats te vinden. Voor ik met de bank ga praten stem ik eerst e.e.a. af met andere experts. TradelinQ Solutions werkt samen met een groep van specialisten op het gebied van o.a. Incoterms, Douane, Compliance, (Krediet) verzekeringen, Inspecties, Factoring, Credit Management, Culturele verschillen, Cash Management en Treasury.

De leverancier van de producten geeft aan voor inspectie zorg te dragen maar onze klant wil dat graag zelf regelen en ons samenwerkend inspectiebureau kan de kwaliteit en kwantiteit van deze producten bij de oorsprong (producent) controleren. De leveringsconditie DDP wil zeggen dat de leverancier de goederen ingeklaard maar niet uitgeladen voor de deur van onze klant moet afleveren. Ook hier heb ik wel wat vragen over, zo ook wat de klant zelf al heeft gedaan om meer te achterhalen over de leverancier. Daarna stem ik e.e.a. af met de Compliance experts.

Ik heb inmiddels een behoorlijke vragenlijst die ik ga voorleggen aan de ondernemer. Voorafgaand heb ik contact gehad met de bank van de klant om af te stemmen hoe de bank tegen deze transactie aankijkt. De bank heeft duidelijke richtlijnen en is terughoudend als het aankomt op het gebruik van Transferable Letters of Credit. Heeft een klant geen kennis en ervaring dan is de bank extra terughoudend omdat er naast een mogelijk financieel risico ook reputationele risico’s en risico’s vanuit Compliance/AML (Anti Money Laundering) aanwezig zijn. Op voorwaarde dat Tradelinq Solutions dit bedrijf begeleidt met de hiervoor toegelichte “training on the job” geeft de bank groen licht, want ook de producten zijn passend en de winstmarge is verklaarbaar. Wel geldt een voorbehoud van nog uit te voeren Compliance checks door de bank. Onder andere welke partijen zijn hierbij betrokken? Ik spreek af alle informatie aan te leveren, en ga eerst op zoek naar de antwoorden op mijn aanvullende vragen bij de ondernemer.

De ondernemer heeft wel informatie over de leverancier maar die is (te) summier. Ik heb hier al vaker aangegeven dat je als ondernemer niet meer wegkomt met slechts wat Google checks en financiële informatie. De informatie die ik heb gevonden roept vragen op die we bespreken. De leverancier blijkt een klein bedrijf in Europa te zijn terwijl de goederen uit het Verre Oosten komen. Deze leverancier wil volgens het contract een Transferable Letter of Credit en overdragen naar de uiteindelijke producent in het Verre Oosten. Ik weet uit ervaring dat dit geen haalbare optie is in combinatie met DDP als leveringsconditie. Bovendien staat in het contract dat mijn klant invoerrechten, BTW en eventuele andere kosten moet betalen en dat rijmt niet eens met DDP. Weet de leverancier wel waarover hij spreekt? Deze ondernemer loopt nu vast want hij verwacht zelf Transferable Letters of Credit van zijn afnemer(s) die hij wil overdragen naar de leverancier. De leverancier wil het L/C overdragen naar de uiteindelijke producent. Maar daar gaat het mis! Een Transferable Letter of Credit kan maar een keer worden overdragen en hier blijken er dus 2 “tussenpartijen” te zijn. Voor een Transferable Letter of Credit is er dat een teveel! Dat levert nieuwe uitdagingen op want het contract blijkt al te zijn getekend. Daarnaast blijkt een afgesproken inspectie van de goederen na aankomst in Nederland van weinig waarde te zijn. De betaling heeft dan nl. al onder het L/C plaatsgevonden. Door nog een aantal andere bevindingen komt de ondernemer uiteindelijk zelf tot de conclusie dat hij onder het contract uit wil nu hij meer kennis en begrip van de materie heeft en blijkt er gelukkig nog een escape te zijn.

Jammer dat ik niet toekwam aan een concept Transferable Letter of Credit, maar er waren in dit geval teveel risico’s financieel en reputationeel voor de ondernemer. Ik werd bedankt voor dit leerzame traject. Het heeft hen de ogen geopend en zelf laten inzien dat ze hier zeker door het extern inschakelen van kennis zijn behoed voor een mogelijk financieel fiasco.

Enkele aandachtspunten:

Teken een contract pas nadat je de mogelijkheden met je bank hebt besproken.
Heb je niet alle kennis in huis? Schakel experts in die je begeleiden om zelf de juiste keuzes te kunnen maken.
Zijn de goederen passend binnen de activiteiten van het bedrijf?
Welke mogelijkheden zijn er nog meer om ALLE beschikbare informatie over specifieke afnemers en leveranciers te verzamelen?

TradelinQ Solutions begeleidt bedrijven als geen ander met focus op de transactie en oog voor de risico’s. Informatie of even sparren? bel 06-13377921 of mail naar [email protected]

Ger van Rosmalen

Trade Finance Specialist

VU ‘Treasury Management & Corporate Finance’ Programme – Online Open Evening

| 22-02-2020 | VU Amsterdam |

Deepening treasury knowledge and increasing the treasurer population would benefit many organisations. We are fan of the post-graduate Executive Treasury Management & Corporate Finance Programme. VU Amsterdam is excited to invite you to the Executive Education Online Open Evening on Thursday 20 May 2021. Their Professors, lecturers, scientists and international colleagues of various Executive programmes will be online available to answer all your questions.

Date, time and registration

Date: 20 May, 2021

More Information will follow soon!

Register Now and safe your virtual seat!

Who sets the rates? Common questions about currency exchange rates

18-02-2021 | treasuryXL | XE |

Ever wondered where the rates come from, and how they can impact you?

We answer some common questions in this guide to exchange rates.

Who’s in charge of setting currency exchange rates? If you’ve ever sent money overseas or checked the rates, this is a question that may have definitely crossed your mind. Who decides what is the value of money, and why do rates fluctuate that much during the day?

It’s normal to wonder, and fortunately for you, we’ve got the answers to those questions and more.

How do currency exchange rates work?

Every country in the world has its own currency, and each of these currencies is valued differently. When you exchange one currency for another, you’re actually buying money, just in a different currency than the one used in your country.

The exchange rate tells you how much the currency used in your country is worth in foreign currency. The rates constantly change for some countries, whereas others use fixed exchange rates. As a rule of thumb, a country’s social and economic outlook is the main factor that influences the currency exchange rate.

That’s the quick answer. If you’re in the mood for a more in-depth look, check out our previous blog post.

What are the main types of exchange rates?

The main types of rates are variable (or flexible) and fixed rates.

Most countries have variable currency exchange rates, which are determined by the foreign exchange market. Because these rates are flexible, they fluctuate every minute, often influenced by market movements, political events, economic forecasts, and more.

Countries such as the U.S., the United Kingdom, Canada, Japan, and Mexico all use flexible exchange rates. It’s important to note that even though government policies can influence currency exchange rates, the government can’t actually regulate them. The rates are always determined by Forex traders on the foreign exchange market.

Several countries use fixed currency rates, and that is because the government dictates when the rates change. This is the case for the Saudi Arabian riyal, for example. The fixed rates are pegged to the U.S. dollar, and the central bank in the countries that use this system holds U.S. dollars to keep the rate fixed.

How do forex traders establish currency exchange rates?

The market forces of supply and demand are the main factors that determine currency exchange rates. The level of demand for a currency determines its value in relationship with other currencies. For example, if the demand for British pounds by Americans increases, the supply-demand forces will cause an increase of the British pound’s price in relation to the dollar.

The exchange rates between two countries are affected by countless factors, both geopolitical and economic. Some of the most common of them include:

Inflation reports
Interest rate changes
Gross domestic product numbers
Unemployment rates.

Forex traders take all these factors and more into account when establishing currency exchange rates. If a country has a strong economy that’s growing, investors will be interested in buying its goods and services, which means that they’ll need more of its currency.

On the other hand, when a country has an unstable economy, investors will be put off and less willing to invest, which means that the currency will not be highly valued. Investors always want to make sure they will get paid back before deciding to hold government bonds in a particular currency.

How do exchange rates affect you?

The value of money affects every individual on a daily basis, as the prices of essentials such as groceries and gas at the pump are correlated to it. When the value of money declines steadily over time, it causes inflation, and the result of that is a price increase for everything, including basic goods.

If you’re traveling or making a payment to another country that uses a different currency, it’s important to check for exchange rate values and plan your finances accordingly. Many people check whether the currency of the country of their destination is strong or weak before booking a vacation. That’s because a weak currency in the destination country means that you can buy more of it with your own currency, so you have more money to spend on your trip.

How can you get the best rates when sending money overseas?

As we’ve said before, unfortunately there’s no specific time where you can guarantee you’ll get a great rate. But there are a few things you can do to help yourself out.

If you’re transferring money to someone in another country, you need to look carefully at your options, as some transfer methods are more expensive than others. For example, if you’re using your bank to make a transfer, you’ll often need to pay a fee on top of the exchange rates set by the bank, which are usually disadvantageous.

By using an online money transfer service such as Xe, you can save money on fees and get great exchange rates. Your money will also reach its destination faster, and the entire process of making the transfer is easy both on the website and the mobile app.

Are you curious to know more about XE?
Maurits Houthoff, senior business development manager at XE.com, is always in for a cup of coffee, mail or call to provide you detailed information.

Visit XE.com

Visit XE partner page

‘International Cash Management’, offered by VU Amsterdam

| 17-02-2021 | VU Amsterdam |

The Vrije Universiteit offers mutliple helpful education sources to study more about the field of Treasury. Is the Register Treasurer programme too much for you (now) but you do want to invest in education. Consider doing the Module Cash Management.

Managing cash is one of the core responsibilities of a treasurer. It implies that a company at all times must have sufficient balances available to meet its obligations. The module International Cash Management is one of the six modules of the postgraduate Treasury Management & Corporate Finance programme. This module can also be followed as a separate module.

For Whom? This module is meant for professionals who have working experience in the field of treasury/cash management.

Start date, Fee and Duration

Date: 15 April, 2021

Fee: € 5400,-(for DACT members € 4500,-)

Duration: 9 Weeks

For more Information & How to Register, Click Here

3-daagse opleiding Cash- en werkkapitaalbeheer | Start midden maart 2021

| 16-2-2021 | François de Witte | treasuryXL |

Een transparant werkkapitaalbeheer met een goed inzicht in cash-, treasury- en creditmanagement

Omschrijving

Productieprocessen, (internationale) logistieke processen en verkoopprocessen brengen grote geldstromen in beweging. Een bedrijf financieel gezond houden kan niet zonder een gedegen werkkapitaalbeheer. In deze basisopleiding bekijken we alle inkomende en uitgaande geldstromen (debiteuren, crediteuren, voorraden en cash). U leert hoe u deze geldstromen kunt beheren en optimaliseren. Een aanrader voor iedereen wie interesse heeft en de noodzaak inziet van een transparant treasury- en creditmanagement.

Voor wie is deze opleiding bestemd?

Deze module richt zich tot bedrijfsleiders, alsook alle financieel verantwoordelijken, leden van het treasury team, controllers, financieel adviseurs, accountants, accountmanagers en productmanagers bij financiële instellingen.

Voorkennis

Financieel basisinzicht is vereist.

Bijkomende info

Het programma komt in aanmerking voor 9 uren permanente vorming bij ITAA.

Methodologie

Het programma is doorspekt met cases die samen met de deelnemers behandeld worden. Naast voorbeelden uit de praktijk die de theoretische onderbouw concretiseren, is er steeds aandacht voor de opmerkingen en vragen van de deelnemers. Om deze reden is het aantal deelnemers beperkt.

Programma

1) Basis Cash & Treasury

Factoren die de cash behoefte beïnvloeden (DSO, DPO, DIO, Bedrijfskapitaal)
Cash forecasting-technieken & logica (korte + lange termijn)
Bank connectiviteit
Betalingen
Hoe cash vrijmaken?
Cash management tools
Financieringstechnieken
Risk management (wisselkoersrisico)

2) Basis Creditmanagement

Effecten van credit management op het werkkapitaal
Bouwstenen van prospect naar klant
Basisprocessen, best practices en opvolging ter optimalisatie van uw werkkapitaal

Lesdata

Datum	Startuur	Einduur
woensdag 17/03/2021	09:00	12:00
woensdag 24/03/2021	09:00	12:00
woensdag 31/03/2021	09:00	12:00

Kies eventueel een andere locatie of tijdstip

Data onder voorbehoud van eventuele wijzigingen.

Meer informatie en inschrijven: Klik Hier

François de Witte

Blockchain and the Corporate Treasurer: towards Smart Treasuries

| 16-02-2021 | Carlo de Meijer | treasuryXL

Blockchain is gaining growing attention in the Treasury world. Corporate treasurers are intensively looking at blockchain use cases to improve the effectiveness of their treasury management activities.

Notwithstanding the various benefits for corporate treasuries, there is still a great reluctance to adopt blockchain technology in their treasury departments. And that for various reasons. The technology is still immature, most of the projects are still in the conceptual phase while tangible real-world blockchain applications for the corporate treasurer’s day-to-day activities are still scarce. But that is – slowly – changing. A growing number of tangible treasury solutions are moving forward and being brought to the market. And there is increasing awareness amongst blockchain solution providers to come up with more integrated smart treasury solutions.

Complex treasury environment

Today’s business environment for internationally operating corporates is highly complex from a treasury point of view. These corporates have undergone many transformations in their treasury organisations triggered by technology innovations, regulatory initiatives and changed client behaviours.

In order to gain greatest visibility over their business critical functions and reach greater strategic control, corporate treasurers are significantly increasing their spending on treasury technology and innovations, to speed up and streamline their company’s cash, liquidity, risk and working capital management. Key challenge is to obtain consolidated real-time insight in group-wide multi-currency cash positions across a fragmented banking network in a timely manner, and manage credit facilities across all bank accounts of the group. Today’s model of international correspondent banking thereby strongly limits the ability to manage cash in a real-time environment.

As a result many corporate treasurers are still mainly using manual processes for their global activities. Especially the world of international payments looks cumbersome. They are slow, expensive and hard to track. Operating in multiple currencies has a substantial impact on the operational capabilities of treasury teams, and on the treasury’s ability to work efficiently.

From isolated proof-of-concept projects ……

The emergence of new technologies such as blockchain would enable corporate treasurers to take smarter, more data-driven approaches to core processes and better support the strategic side of the business.

During the past few years we have seen many blockchain Proof of Concept (PoC) trials for various use cases in corporate treasuries. Corporate treasury-related areas with potential use cases for blockchain range far and wide. From activities such as cross border payments, trade finance, electronic bank management, reconciliation, data storage and smart contracts to supply chain management, KYC, financial reporting, regulatory compliance intra-day liquidity management and cash management. But they mostly remained in the proof-of-concept stage. A majority of these projects have not even gone beyond the testing phase. And those that have made it and past that stage are yet to see extensive usage. Besides that most of the blockchain-based applications are focused on single parts of the treasury activity. They are mostly isolated and are not interoperable – so do not communicate with each other.

……. to practical treasury-focused Blockchain solutions

Blockchain development is however entering a new phase. Slowly, but definitely, the focus of many blockchain developers and providers is now turning from proof of concept projects to proof of work trials and further to the creation of more practical, treasury-focused blockchain solutions. Thereby they are trying to solve the various challenges such as interoperability, scalability etc. As global trades evolve and become more intertwined, we are also seeing the upcoming of collaborative blockchain models that can streamline and automate complex processes – like many aspects of treasury, thereby bypassing the cumbersome correspondent banking system.

Over time, a growing number of authentic real-world blockchain-based solutions – worthwhile looking at – have been introduced thereby using collaborative models like Ripple (global payments), R3 Corda (data management), Marco Polo (trade finance) and We.Trade (trade finance) to name a few.

Adjoint’s Smart Treasury

One of the most interesting recent blockchain offerings for corporate treasurers is Smart Treasury launched by Boston-based fintech Adjoint. Adjoint has combined blockchain technology with related smart contracts and APIs (or application programming interfaces) to create a solution that aims to dramatically speed up settling intercompany transactions in a secured way while significantly reducing the costs.

Table 1 Key features of Smart Treasury

Adjoint’s Smart Treasury is implemented as an overlay and should be seen as a multi-bank, multi-currency virtual account platform for real-time gross settlement and continuous reconciliation. This should allow corporate treasurers to untap liquidity in their various subsidiaries’ bank accounts thereby improving the liquidity management of the corporate treasurer.

Smart Treasury does not seek to replace existing ERP and TMS systems but rather compliment them by using APIs and by speeding up transaction settlement so that the data is much more timely and secure. Thereby pushing and pulling data to connected enterprise (ERP) and treasury management systems (TMS), and creating a real-time window to treasury management. Workflow might be streamlined across various use cases, and can be automated — such as for generating international transfers, calculating accrued interest, generating invoices for a loan payment, and submitting to the systems of records to ensure accuracy and reconciled data.

What may Smart Treasury bring?

The Adjoint Smart Treasury solution could bring a number of important benefits for the corporate treasurer thanks to greater transparency, improved efficiency in current treasury processes, reduced risk and as a result much lower costs.

Table 2 Benefits of Smart Treasury

First of all Smart Treasury will contribute to improved liquidity management thanks to greater transparency, allowing greater control over key treasury workflows. It may enable real-time insight in a corporate’s liquidity position and in how quickly they can provide liquidity to the corporate. Treasurers may see balances across the corporate group, across multiple entities, corporate departments and banks (accounts), in different geographies, and at any point in time. Via using Smart Treasury, this visibility may expand to partners, subsidiaries, vendors and customers allowing them access. The insight gained may further help drive more reliable cash flow forecasts for corporate treasurers.

Using Smart Treasury may significantly reduce current complications in the various treasury processes, including cross-border payments and billing. Using smart contracts could thereby streamline present cumbersome processes and eliminate costly third-party transactions. It allows tracking transaction status and confirmations in real-time, thanks to the greater transparency brought about by blockchain technology between the various players. As a result such transfers can be done much quicker and in some instances even instantly, thereby optimising the whole reconciliation process across various subsidiaries ERPs in terms of time spent and manual effort.

By removing the long chain of disintermediation, Smart Treasury allows outside companies within the supply chain to pull relevant information directly from the blockchain with no settlement network in between. This may create significant collateral savings thanks to shortened (or even instant) settlement cycles. Intra-group obligations may be settled instantly and at no cost. Smart Treasury will also enable full-auditability of transactions, thereby realising greater savings in both time and costs. Such immutable auditable record of transactions may for instance provide real-time ownership of underlying cash, so there will be no double spending of cash. Also intra-company loans are auditable “for arms-length transaction history” by time-stamping reference able FX conversion rates.

Smart Stream can help corporate treasuries improve risk management through data redundancy, auditability and smart-contract permissions. As the credibility of debtors and creditors is supposed to be known at all participants it will contribute to more security, while blockchain will also enable secure data storage across nodes to prevent a single point of failure. The transactions’ regulatory and compliance requirements are automatically satisfied by smart contracts, and application programming interfaces (APIs) transfer information and data between siloed corporate entities and their banks and data providers.

But also from a strategic point-of-view, Smart Treasury could bring a number of great benefits. Having a clear and real-time picture of assets and cash flows, finance has the ability to make strategic investments in a shorter period of time, helping to capitalize on potential investment opportunities and evaluate important future transactions, thereby expanding the types of transactions that can be done. In international operating companies, smart contracts may help the treasury play a critical role in successfully conducting business overseas. All these improvements could ultimately lead to a firm reduction in costs. Large savings could thereby be got from transaction costs and labour costs (esp. back office), while corporates could significantly reduce fees and costs to third parties.

Forward thinking

Adjoint’s Smart Treasury is a very interesting proposition. Some see this blockchain-based solution as a game-changer for corporate treasuries. If well used it could bring great benefits while solving a number of present challenges.

But Smart Treasury however will not be the only proposition in this field. Still, looking further into the future, we will see the arriving of more collaborative global and interoperable blockchain networks offering more mature real-world applications that will meet the actual challenges of scalability, interoperability, and as a result lead to greater confidence at and more mainstream adoption by corporate treasures. Treasurers would thus do well to keep up-to-date with new solutions that may leverage this blockchain technology, bringing process efficiencies and improve their new role, that has become much more strategic.

Table 1 Key features of Smart Treasury

Auto reconciliation
Virtual accounts
In-house self-service bank
Smart Treasury Dashboard
Smart contracts
API integration with ERP/TMS systems
API integration with banks

Table 2 Benefits for corporate treasuries

Optimize liquidity management
Optimize reconciliation process
Shorten settlement cycle
Full auditability of transactions
Improve risk management
Strategic benefits
Cost reduction

Carlo de Meijer

Economist and researcher

Nomentia Webinar: Payment Templates

| 15-02-2021 | treasuryXL | OpusCapita |

Live Demo: Unleash your payments with payment templates

Maybe not quite unleash but the better word might be superpower. Because payment templates are truly what will take your set-up to the next level. We are continuing our popular live demo webinar set-up where our solution managers will provide a quick deep dive into one topic and how this is working in our solution.

Payment templates allow you to publish templates for manual payment that you can use to process payments.

In this webinar we will show you how you can:

Lock and hide fields, and mark the desired fields required. You can also define whether a section is automatically expanded or not when a payment template is selected.
What type of security settings you can and possibly should set up for payment templates.

And on top of that we will provide a practical application to how those templates can make your daily life easier.

When?

February 18th, 2021
13:00 CET / 14:00 EET

Who should attend?

Cash Managers, Treasurers, and anyone looking to optimize their payment processes.

Meet the speaker

Jouni Kirjola

Jouni is Solution Manager at Nomentia and has over 10 years of experience in corporate cash management and has deep expertise in cash forecasting, payment factories and in-house banking, and process development. Previously Jouni has worked in product management, consulting and R&D.

Register Here

About Nomentia

Nomentia is a Nordic powerhouse for global cash management. We believe in a world in which businesses can make the right decisions no matter how unpredictable the times are. Our SaaS-based platform offers solutions for cash forecasting and visibility, global payments with bank connectivity, reconciliation, in-house banking, guarantees, and FX dealing. We serve 2,300+ clients in over 100 countries processing more than 200 billion euros annually. Cash is king!

7 steps on how to make Cash Flow forecast a success

| 15-02-2021 | Bas Kolenburg

Last year was a good example to remind organizations that cash flow forecasting is important, although, very little were prepared for the unprecedented, sharp and abrupt changes in turnover and cash flow due to the Covid-19 pandemic.

CFO’s have been asking:

Where is the cash?
Are we prepared for all the contingencies?
Do we know how our cash flow will hold up for the rest of the year?
Will we meet the covenants set in our credit facilities?

In many treasuries, cash flow forecasting is a well-established basic core process, but from my experience it is often a “struggle” where the results do not always outweigh the efforts. Why is this process so difficult and more importantly: how can you make the cash flow forecast process a success?

Here are 7 steps that will help your organization:

1. Set your purpose and the horizon

Allow yourself to describe what the purpose of the cash flow forecast is as this will define also the horizon and the data that you need to build your forecast. The purpose will also be the guiding framework what level of tolerances you are prepared to accept.
Setting up a cash flow forecasting for quarterly reporting of covenants or to prepare for short term liquidity shortfalls means a different horizon and sometimes also a different set of data. Horizons can vary as much from the ‘standard’ 13-weeks to monthly or quarterly to even years. With a longer horizon, the level of accuracy will diminish.

2. Identify the cash flow drivers

This is the most essential and valuable step in the process as the right identification will largely determine the success of your forecasting.

1. Where and when do we receive cash inflows and what will be our expected cash outflows?”
2. From what sources can we derive the data, how predictable are they, in what currencies?
3. And in which entities or what bank accounts will these cash flows occur?

Prepare a list of all (forecasted) cash in- and outflows and label them with priority, currency, predictability and identify in what entity and from what source you will be able to find actual and forecasted data.

3. Collect systematic and consistent data from all cash flow drivers

As you have, in the previous step, identified what will drive your cash flow, then we reach the really difficult part and that is obtaining reliable data on actuals and forecasts on these drivers.
You often hear : “I do not know when our clients will pay our invoices” and “If we win the tender then contract turnover will be X, however timing of the tender and outcome is unsure” and “Forecasted volumes of our product, I can give you but prices will be determined at the sale on spot basis”.
Don’t confuse sales and profit with cash. Most organizations seem very well equipped and organized to close each accounting period their books and forecast somehow the main profit and loss items going forward, however translating that into cash items, in the right currency with the right timing is not always easy.

My experience is that the process of obtaining these data gives you great insights on how cash driven the company really is and what role cash is playing in the KPI and rewards throughout the organization. You will often find that cash is, except for the treasury responsible, not on top of each minds.
Find also the right balance in detail of the data you want to forecast, as you can define a lot of cash flow categories, but that also means that you will need to label your actuals for all these categories. Manual labelling is often undoable (unless you have unlimited resources) and automating this labelling with tools is often easier said than done.

4. Focus on cash balance visibility

Your starting point for your cash flow forecast is the cash balance you have today and without adequate cash balance visibility on your today’s cash balance you will not be able to project future cash balances. Cash visibility means that you have access to – real time- information of all cash balances in your organization. When you have 1 or 2 banks, the Electronic Banking tools of these 1 or 2 banks will provide you all the information that you need. However, often certain bank accounts are managed on a decentralized level and information on these accounts are provided only at the close of the reporting period. Multi-banking tools that function as an information overlay can help you to overcome these kind of situations but you can also set up you own cash balance reporting consolidation.

5. Include analysis for variances

Analyzing the actuals versus your forecasts gives you a better insight how well the predictions have been and which data were reliable in the previous forecasting period and which were not. The sources that provided these data need to receive feedback on the variances from you to understand what was causing this difference so that their data can be improved going forward. Otherwise, it is only your problem. Sometimes a sort of “carrot and stick” feedback can be used to strengthen the reliability of the data collecting and create co-ownership for the process.

6. Prepare for scenarios

For treasurers, being prepared for the unknown is part of their DNA. So setting up scenario’s next to a base case in the cash flow forecast is essential to understand the headroom and even more important, what are the main drivers affecting the headroom. Because one thing is certain: Covid-19 will not be the last crisis they we will face.

7. Let systems work for you

There is no one-size-fits-all solution. Each process and tool must be tailored to the needs and objectives of each specific business. Many organizations work with Excel sheets because of the flexibility, it’s easy to use, the low costs and because it can manage massive amounts of data. Basically there is no problem with that, except when you would like to follow the steps, I described above, in more complex and multi-currency environment, then Excel will fall short to “let systems work for you”.
Nowadays there are multiple solutions (in various price ranges) for tools that can support your cash flow forecasting process from dedicated cash flow forecasting tools to more generic treasury systems and also payment hubs and banks provide (parts of) the solutions to support the cash flow forecasting process. Sometimes the tools include also artificial intelligence features that use actual company data to determine and support the forecasts. But often the tool is just a blank template sheet that needs to be filled with the actual and forecasted data. Then the added value is limited as “garbage in” means often also “garbage out” .

Conclusion

My advice is to revisit the cash flow forecast process in your own organization with the above mentioned 7 steps. If not ideal, there might be a strong business case to change (parts) of the process to be better prepared for the future.

Bas Kolenburg

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Looking for an Interim Treasurer

12-02-2021 | Treasurer Search | treasuryXL

Our Partner Treasurer Search is looking for an Interim Treasurer (m/f) for a successful infrastructure company with a global presence.

Tasks Interim Treasurer

Our client grows fast, there is a lot to do. Experienced treasury and funding colleagues are present. Main tasks will be:

Operational cash & liquidity management including the maintenance of the global banking infrastructure;
Treasury support in infrastructure transactions, including interest and FX risk assessments and mitigation;
Various transactions, including FX and interest hedging;
Insurance issues management.

Ideal Interim Treasurer

The ideal candidate for this position will quickly be able to connect with all internal and external stakeholders. She can ask the proper questions about business operations & projects and knows how treasury should be involved. She will take responsibility and, together with her colleagues, cover regular and project tasks. She is able to do so because of her relevant education and corporate treasury track record, preferably also in smaller organisations.

Our Client

Our client is a successful infrastructure company with a global presence.

Remuneration and Process

The expected hourly candidate fee for this project lies between €80 and €100. Our client will search for a permanent candidate for this position. The expected minimum period is 3 months.

Contact person

Pieter de Kiewit

T: (0850) 866 798

M: (06) 1111 9783

E: [email protected]

Location

Tilburg

APPLY HERE

How do Foreign currency exchange rates work?

11-02-2021 | treasuryXL | XE |

Ever checked the rates and wondered what’s happened to give you the rate you see? Here we break it down for you—and try to make it as simple and painless as possible.

If you’re traveling abroad for a holiday, need to pay for a school fee in another country or you want to buy an item from a foreign country, you will need a currency exchange to carry out your transaction. But how can you tell the exact amount your currency is worth when it is exchanged into a foreign currency? And who’s setting them?

For the first question, you can easily do that on Xe’s Currency Converter. The second question? That’ll take a little more time to understand. We’ll try to make it as quick (and painless) as possible for you!

Currency exchange rates: what they are, and how they work

Exchange rates indicate how much your currency is worth if exchanged into a foreign currency. For example, on December 30, 2020, 1 U.S. dollar was equal to 0.748067 British pounds.

Currency exchange transactions happen 24 hours a day, seven days a week in a market that transact over $6 trillion a day. Exchange rates are constantly fluctuating as foreign currencies are actively traded. Various trading activities boost or lower the values of different currencies.

Institutions and traders buy and sell foreign currencies in the global market 24 hours a day. For a trade to be completed, at least one currency must be exchanged for another. For example, in order to buy the U.S. dollar another currency is required for payment. Whatever currency is used, either the euros, yen, or Canadian dollar, etc. will create a currency pair. For example, if you use U.S. dollars (USD) to buy the Japanese yen, the exchange rate will be for the JPY/USD pair.

How are international exchange rates determined?

Foreign exchange rates are determined in various countries using two key methods: flexible and fixed rate. While flexible exchange rates are constantly changing, fixed rates hardly ever change. (Though you probably figured that out from their names.)

Flexible exchange rates

The foreign exchange market or forex determines most currency exchange rates. These rates are known as flexible exchange rates. These rates are constantly changing from one moment to the next. Flexible exchange rates are influenced by the open market through demand and supply on world currency markets. As such, if the demand for a specific currency is high, the value of such currency will most likely increase. But if the demand of a particular currency falls, its value in the foreign exchange market falls too.

Most major global currencies often have flexible exchange rates. These include the British pounds, Mexican pesos, European euros, Japanese yen, Canadian dollars, and others.

The government of these countries and their central banks do not interfere to keep their exchange rates fixed. Though their policies can affect rates in the long run, for most of these nations their governments can only impact and not regulate exchange rates.

Fixed exchange rates

Countries that use fixed or pegged foreign exchange rates do so via their central bank. These countries set their rate against another major world currency like the United States dollar, euro or yen.

To regulate and maintain the fixed exchange rate, the government of these countries buy and sell their own currency against the foreign currency to which it is pegged. Only the governments of these countries can determine when their foreign exchange rates should change.

Countries that use the fixed exchange rate method include Saudi Arabia and China. These countries ensure that their central banks have sufficient amounts of money in their foreign currency reserves to determine the amount their currency is worth in the foreign exchange market.

Okay, but what causes the rates to change?

Rates change when currency values change. There are several key factors that affect the movement and values of local and foreign currencies. These include three key factors known as:

Interest rates
Money supply
Financial stability

Due to these factors, the demand for a particular country’s currency, depends on what is happening in that country.

Interest rates

The interest rates a country’s central bank is setting is a key factor that will influence the country’s exchange rate. Higher interest rates have positive impacts on the value of the country’s currency. Investors are more likely to exchange their currency for one with higher interest rates, and then save it in that country’s bank to benefit from the higher interest rate.

Money supply

The money supply made available by a country’s central bank can influence the value of the currency in the foreign exchange market. For example, if there is too much money in circulation, there will be too much of it in exchange for very few goods.

Currency holders will most likely bid up the costs of goods and services which will trigger inflation. In the event that too much money is printed and in circulation in a particular country, it triggers hyperinflation and drives down their currency value in the foreign exchange market. Cash holders prefer to invest in countries with little or no inflation.

Financial stability

The financial stability and economic growth of a country can affect its foreign exchange rates. Investors are more likely to buy goods and services from countries with a strong and growing economy. This means they will need more of such a country’s currency to buy from them. this will increase the demand for such currency and ultimately boosts its value in the foreign exchange market.

If the economy of the country is in a bad shape, investors are less likely to trade with them. Investors are only interested in trading with countries that can provide gains from holding government bonds in that currency.