Tag Archive for: cash management

International direct debit, the one true advantage of SEPA

| 11-11-2016 | Jan Meulendijks |

photo-1456930266018-fda42f7404a7-1At its introduction time SEPA seemed to be just another (more complicated) payment method, more imposed by EU-regulations than a market requirement. For international for exporting companies however, there is a very interesting bonus in the form of SEPA’s possibilities in the field of direct debit. Foreign bank accounts can be debited (for receivables) in the same way as Dutch bank accounts.

SEPA has contributed a lot to the awareness of using international direct debit. Before SEPA, companies had to to go through a complicated process in order to be able to process international direct debits:

– Set up multiple foreign bank accounts, in every country you export to
– Include these accounts in your cash pool and electronic banking environment
– Use unfamiliar local IT-tools and file formats
– Expensive to use and set up, lots of documentation required
-These were reasons for international operating companies not to apply the instrument of international direct debit.

All that is not necessary anymore. The main things are to arrange a SEPA Direct Debit contract with your own Dutch bank and obtain a direct debit mandates (one-off or recurring) from your foreign clients, similar to getting one from Dutch clients.

The mandates are sent to the debtor’s bank for registration. The transactions themselves can be included in your regular direct debit SEPA-batch alongside with your Dutch direct debits and presented to your bank for processing.

The result will be a better grip on your international receivables, cash planning, working capital management, all at low costs.

Your bank will be able to explain the procedures to follow.

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Jan MeulendijksJan Meulendijks – Cash management, transaction banking and trade professional

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Experts talk about a DIY Approach to Corporate Borrowing

| 07-11-2016 | Douwe Dijkstra, Lionel Pavey |

corporateborrowing

 

Last week we came across an article about DIY Corporate Borrowing (gtnews.com). The author stated that: “A do-it-yourself (DIY) credit application using publicly available information can help corporations better understand how they are seen by lenders and cuts the risk of financing not being available when it’s most needed.” We have asked our cash management experts Douwe Dijkstra and Lionel Pavey to give us their opinion on this approach. 

 

 

douwedijkstrarondDouwe Dijkstra
“I would like to react to the paragraph: “Services, such as cash management, trade finance and other fee-based services, require little or no equity for the bank to sell them and can appear to be much more profitable. From time to time a bank will instruct its sales force to push the products and services that require less capital and restrict sales of capital intensive ones such as loans.”

In my opinion banks nowadays already include exclusive provisions in their loan documentation for additional side business when providing finance to corporates. As a consequence you find yourself condemned to the cash management solution of a bank which is far from efficient for your purposes i.e. they do not have a presence in your area or one of the areas where you are active. The same is true for the “no further indebtedness” clauses in their loan documentation that prevents you, as a treasurer, selecting the best fitting financial product for your company. As an interim treasurer working for several private equity owned companies I am often faced with these restrictions. Regularly private equity companies have already signed the loan documentation without properly assessing side business terms in the contract. ”

lionelrondLionel Pavey
“Money is a commodity that is fungible – it is homogeneous and can be exchanged or replaced by a similar unit of currency and we would be indifferent to this change.

However, loan documentation is certainly not homogeneous – a quick scan through the documentation of different lenders will show different terms and conditions.

A DIY credit application therefore requires the existence of a standard set of documents. There are certain examples, such as the Loan Market Association, who do attempt to make standard documentation.

Up to now banks have traditionally been the suppliers of credit to companies, though there is no law or reason stating that they have the sole right to do this. To open up the loan market to third parties would require clearly defined documentation, along with criteria that must be met to engage with the market – detailed accounts that have been signed off and approved by independent auditors etc.

Lenders would have to submit their audited figures within an agreed timeframe so as not to be in default on their loans.

If such a market did come into existence and it was truly open to all contributors, it would also lead to fair greater transparency of the pricing policy that lenders use. The price of debt for each and every level of credit rating could be observed, together with implied premiums for country, industry etc. This is the opaque area where banks have a clear advantage – they have their own internal guidelines and pricing mechanics that no one else gets to see. The pricing should be more transparent – this would enable potential borrowers to have greater insight into price discovery which is a cause of concern for many funding issues as, for many companies, it is difficult to passively see what the potential price of debt for them would be.

An opening up of any financial market should be welcomed and make it easier for other potential lenders to see what risks the rest of the market are prepared to accept and also price changes. This would then allow companies to better manage their external relationships – they can separate their loan relationships from their core banking relationships.”

 

Efficiency, kostenbesparing en cash vrijmaken door werkkapitaal optimalisatie

| 24-10-2016 | Olivier Werlingshoff |

werkkapitaal2

 

In een artikel las ik vorige week dat er binnen bedrijven weinig animo is voor cashmanagement en de optimalisatie hiervan. Reden dat wordt aangedragen is dat cashmanagement niet als sexy wordt ervaren binnen organisaties. De vraag is vervolgens waarom? Er kunnen behoorlijk veel efficiency slagen worden gerealiseerd op dit vlak maar ook keiharde kosten verlagingen. Daarnaast kan een goed cashmanagement helpen om meer inzage te krijgen in je werkkapitaal. Dit laatste heeft als voordeel dat de knoppen waaraan je kunt draaien om je werkkapitaal te optimaliseren beter zichtbaar en herkenbaar worden.

Mogelijk is de reden dat omdat cashmanagement verweven is met verschillende afdelingen het moeilijk is om verbeteringen te herkennen en aanpassingen door te voeren. Voornamelijk binnen de mid-corporate bedrijven, bedrijven met een omzet tot +- 500 miljoen omzet, zijn er wel degelijk snel efficiency slagen en kostenbesparingen door te voeren. Aan de hand van een paar voorbeelden wil ik een tipje van de sluier oplichten.

Cashmanagement bestaat uit betalingsverkeer, liquiditeitenbeheer en werkkapitaal beheer. Een paar simpele voorbeelden waar efficiencyslagen zijn te behalen:

  • Automatisch reconciliëren van bankmutaties in ERP systemen. Het lijkt een open deur maar je zult versteld staan hoeveel handmatige boekingen er nog worden uitgevoerd.
  • Door de bankencrisis hebben bedrijven hun gelden verspreid over verschillende banken. Risicomanagement technisch een goede zet maar om een goed beeld te hebben van je cash positie heb je veel banksystemen nodig met de bijbehorende tokens. Door het aantal banken te verminderen heb je sneller een beter zicht. Maar mocht je de verschillende banken toch willen aanhouden dan zijn er systemen op de markt te verkrijgen waarmee alle banken aangestuurd kunnen worden. Voordelen zijn met één inlog zicht op je totale cash positie. Daarnaast hoef je bij het autoriseren van betalingen niet verschillende systemen te gebruiken.
  • Heel veel bedrijven gebruiken nog steeds papieren afschriften. Vaak worden ze ook dagelijks ontvangen en gearchiveerd. Efficiency is te realiseren door de afschriften vanuit het banksysteem digitaal op te slaan. Naast ruimte besparing is ook het zoeken naar mutaties eenvoudiger.
  • Door éénmaal per week betalingen uit te voeren bespaar je tijd en kun je toch dagelijks betalen door een betaaldag te selecteren in de batches. Wanneer je een autorisatiescheiding hebt waarbij als voorbeeld controllers betalingen moeten goedkeuren, kunnen ze hier standaard tijd voor reserveren.
  • Wanneer je vaak liquiditeiten op deposito’s stalt of vreemde valuta aankoopt is het handig om jaarlijks een vaste spread met je bank af te spreken. Hierdoor voorkom je dat je telkens moet gaan onderhandelen over een goede rente of een scherpe koers.

Bovenstaande zaken zijn voorbeelden die vaak vanzelfsprekend zijn maar niet binnen elke organisatie worden uitgevoerd. Om hierachter te komen kun je het best op de afdeling gaan zitten en stuk voor stuk samen met de betreffende medewerker de verschillende processen doornemen. Het afpellen van de processen. Dit kan worden gezien als een soort “Big Brother is watching you”. Door hiervoor de tijd te nemen, je op de afdeling in te burgeren vaak te communiceren en de medewerkers te betrekken bij de aanbevelingen kun je dit gevoel verminderen.

In een volgend stuk wil ik voorbeelden aangeven van kostenreductie en hoe je door cash awareness binnen organisatie te promoten, cash kan vrijmaken.

WERFIAD biedt diensten aan waarbij samen met medewerkers op de werkvloer wordt gekeken en gezocht naar processen die efficiënter kunnen worden ingericht. Afspraken over “no cure no pay” of het aanbieden van een korting op de eerste 20 consultancy uren kunnen een drempel wegnemen om een eerste start te maken met het optimaliseringsproces. Is je interesse gewekt en wil je meer weten, ik ben bereikbaar op 06-83629427 of neem een kijkje op www.werfiad.eu

Olivier Werlingshoff - editor treasuryXL

 

Olivier Werlingshoff

Managing Consultant at Proferus

Waarom is er weinig interesse voor Cash Management?

| 06-10-2016 | Maarten Verheul |

cash1Overal waar ik binnen kwam waren er Cash problemen. Door simpelweg het Credit Management wat strakker aan te pakken was er binnen twee weken weer genoeg cash voor de korte termijn. Een aanmaningssessie en een telefoonronde is vaak al voldoende.

Voor de lange termijn zijn er vaak ook wel zaken te bedenken. Nog niet ingestuurde subsidie aanvragen en toch ook nog terug te ontvangen vennootschapsbelasting door middel van Carry Back, Buitenlandse BTW, oninbare BTW, Suppletie aangifte BTW.

Waarom besteden we meer tijd aan de Winst en Verliesrekening dan aan Cash? Kunt U morgen alle vervallen facturen betalen?

“Waarom besteedt slechts 10% van de bedrijven aandacht aan liquiditeitsprognose?” :

  • Het bedrijf onderschat de waarde 53%
  • Er is geen kennis in huis 21%
  • Het management is niet geïnteresseerd 13%
  • Het bedrijf heeft geen bankkrediet 5%
  • Andere reden 8%

Mijn grootste hobby is Cash Management. In het verleden heb ik daar grote successen mee gehad en bedrijven mee gered. Ik heb de salarissen nooit één dag te laat betaald, omdat ik wist hoe de vlag van de Cash er voor stond. Als je weet hoe de vlag er voor staat, dan pas kun je keuzes maken. Als je het niet weet dan is er geen keuze meer. Of u stuurt de betalingen in naar de bank en de bank belt dat ze niet worden uitgevoerd. Dan wordt het pas echt gezellig, want de volgende dag belt de bank weer dat u bij Bijzonder Beheer van de bank komt.

De kern van het probleem is volgens mij dat Cash niet als sexy ervaren wordt. Het lijkt zo banaal en helemaal terug tot de elementen. Men zegt liever:  “Ik ben business controller.”. Toch is de Cash-positie en -planning wel één van de meest elementaire zaken die binnen een onderneming goed geregeld moeten zijn.

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maartenverheultxlMaarten Verheul – Treasury Consultant

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Managing cash across borders

| 01-09-2016 | Olivier Werlingshoff |

virtualcash

ING has launched a tool for managing cash across borders. Dubbed Virtual Cash Management (VCM), the solution, announced on the 24th of August, provides an array of digital solutions for corporate treasurers, including internal transfers, reconciliation and invoice matching. It also supports payment-on-behalf-of subsidiaries transactions, as well as collection-on-behalf-of subsidiaries transactions. (pymnts.com)

ING about this new tool:

 

 

“Virtual Cash Management (VCM) is a next-generation digital cash management solution centred around treasurers’ current and future needs. Designed to help treasury functions reach the next level of optimisation, VCM facilitates centralised cash management, visibility and control – without the significant cost or complexity that is traditionally associated with such goals.

The Virtual Cash Management solution combines a cross-border Virtual Bank Account (VBA) structure with Virtual Ledger Accounts (VLA) displayed in an advanced multi-bank cash management dashboard, offering a group-wide view of all payments, collections and cash – as well as enhanced reporting functionalities.” (ingwb.com)

What do our experts think about this tool? Will this help treasury functions reach the next level of optimisation?

Olivier WerlingshoffOlivier Werlingshoff:

Banks are looking for alternatives for the notional pooling. Companies use notional pools to compensate the positive balances from one account with the negative balance from another without moving any balance. Another positive aspect of notional pools is that intercompany transactions are avoided.

By using virtual accounts companies can still keep all transactions related to one bank account. For banks, on the other hand, virtual account are only virtual and uses one and the same real bank account for all transactions.

This is one option to avoid notional pools.

The Corporate Treasurer and Blockchain

| 17-08-2016 | Carlo de Meijer |

blockchain

 

While it has been widely reported that – despite its disruptive character – the majority of banks think that innovations such as blockchain technology will positively impact their business and are exploring how they can use blockchain to their advantage, it is still largely a grey area for many corporate treasurers. But given the various challenges that corporate treasures are facing today, they also need to pay attention to this ‘cutting-edge’ blockchain technology. 

Complex environment

Today’s business environment for corporates that are internationally active can be highly complex from a treasury point of view. The treasury includes basic tasks like cash management, bank relationship management, payments, and corporate investing.

The corporate treasurer strives to achieve optimal working capital utilization to ensure that the financial supply chain efficiently and effectively supports the physical one. It does this by monitoring global cash positions and managing credit facilities across all bank accounts of the group companies to move cash to where and when it is needed.

“Cash management and forecasting are more challenging because of increasing business complexity.  The level of complexity is likely to get worse over the next two years”

In the digital era, real-time insight into a company’s global cash positions and cash requirements and the ability to move monies intraday is increasingly needed to support this changing business environment.

Today’s model of international correspondent banking however does not easily facilitate the ability to manage cash in a real-time environment.

Challenges

Corporate treasurers thereby face various challenges.

A first one is to obtain in a timely manner consolidated information of group-wide multi-currency positions across a fragmented banking network. This is needed to optimize the financing mix and duration of funding against expected and actual enterprise cash flows.

A second key challenge is optimizing the automation of “order-to-cash” and “purchase-to-pay” cycles with an optimal rate of straight-through-reconciliation (STR) of cash to accounting.

Need for …..

Cash management and forecasting are more important than ever for a company’s financial success, but they have also become more difficult to execute. And the pressure to provide insightful and proactive cash reporting and forecasting is only likely to grow. Management outside of treasury needs a better understanding of a company’s cash positioning and forecasts.

To execute in this environment, treasury functions will need to find ways to provide management with information on cash positions and cash forecasts faster and with deeper insight.

So where should treasury start, in order to improve forecast quality despite increasing internal and external forces that adverse impact reporting?

Blockchain enters the stage

But there is a technology available to take the pressure off the modern cash management professional: Blockchain. This technology could fundamentally affect the various areas of corporate treasury  as it could transform how financial transactions are recorded, reconciled and reported.

The potential applications of blockchain technology for the treasury are vast. They may  range from cash management and correspondent banking, to trade finance and documentation, supply chain management, commodity financing and account opening.

Especially for treasury relevant payments, when applying blockchain, these could be executed instantly between the various participants. As the ownership and provenance of transactions can actually be embedded in the blockchain data, blockchain has the potential to be used for mainstream payments, thereby providing  a robust and secure framework for verifying transactions.

Benefits

Blockchain  could have a number of positive impacts on the transparency, efficiency, cost and risk issues currently associated with corporate treasury. This may bring them various benefits.

  • It will allow for improved liquidity management. Blockchain has the potential to enable real-time/instant insight in a corporate’s liquidity position and how quickly they can provide liquidity to their corporate.
  • The transparency brought about by blockchain technology between the various players could bring benefits especially for those activities that need multiple controls such as transfer of payments. Such transfers can be done much quicker and in some instances even instantly.
  • It will also allow for improved risk management. As the credibility of debtors and creditors is supposed to be known at all participants blockchain will also contribute to more security.
  • Treasurers are nowadays under pressure to reduce costs. Blockchain may allow much lower trading costs for banks because much less parties are involved for reconciliation purposes. Some even say it could save banks billions of euros. And if banks could provide their services to corporates at lower costs that might be of great help for treasurers.
  • And what about the use of smart contracts, in which lawyers and accountants essentially act as coders. When two parties enter into a transaction together, the accountant/lawyer/coder inputs into the blockchain what the event they have all agreed on. This event will occur automatically. That might contribute to much greater efficiency.
  • But also from a financial and business strategy issue, blockchain could bring great benefits. Having a clear picture of assets and cash flows, finance has the ability to make strategic investments in shorter period of time, helping to capitalize on potential investment opportunities and evaluate important future transactions.

Take a longer view

Blockchain has the potential to fundamentally change the treasury function at corporates. For some blockchain is even going to be a game-changer for treasury. The change might not be here yet, but it is coming, and treasurers need to take the long view on it.

carlodemeijer

 

 

Carlo de Meijer

Economist and researcher

 

treasuryXL: summer holiday reading material

| 10-08-2016 | treasuryXL |

Time flies, it is August already. And, for most people, August means holiday time and taking time to read. Have you got your summer holiday reading list sorted yet? The perfect moment to provide you with some summer holiday reading material. These are the top 5 best read articles of treasuryXL from the start. Have a great summer!

 

1 | How can Cash Management influence the Cash Conversion Cycle?

| 27-06-2016 | Olivier Werlingshoff |

credit-card-851502_960_720How can the Cash Conversion Cycle (CCC) be optimized? The CCC measures the time the money is tied up in the sales and the production process before it’s converted into a cash in from customers. When translated in a formula this will be the DSO + DIO – DPO (Day’s Sales Outstanding + Day’s Inventory Outstanding – Day’s Payables Outstanding). Read the full article

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2 | Business case – Funding strategy : how Fastned uses Nxchange

| 09-05-2016 | interview with Claire Tange from Fastned |

logoFastnedFastned’s growing and they’re giving investors the chance to directly buy and trade in certificates of shares via Nxchange. We’ve asked Fastned’s CFO Claire Tange to explain this type of financing. Read the full article [separator type=”” size=”small” icon=””]

3 | Treasury ABC – part I

| 08-07-2016 | Jan Doosje |

S059QDGBOGFor many people Treasury is, as they think, something that is not concerning. Because there are many items that could be mentioned and listed here, I chose to mention the items that have effect on our daily lives, even if we are not aware of the existence of the described item. I’ll call it the Treasury ABC for normal citizens. Read the full article

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4 | 8 Career Hurdles in a Transfer from Banking to Corporate Treasury

| 07-07-2016 | Pieter de Kiewit |

careerAn increasing number of bankers come to my recruitment desk wanting to make a transfer to corporate treasury. This transfer can be made successfully but there are a number of things to take into account. Below the 8 career hurdles, I hear most about, in a transfer from banking to corporate treasury. Read the full article

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5 | Foreign bank accounts, how to include them in your cash pool

| 21-06-2016 | Jan Meulendijks |

janmeulendijksSignificant balances on your foreign bank accounts which are really of better use in the country where your operation is? Include them in an automated cash pooling scheme so that all your funds are available in The Netherlands and no more unnecessary interest is paid! Read the full article

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Blockchain in Cashmanagement

| 15-07-2016 | Olivier Werlingshoff , treasuryXL |

blockchain

 

Blockchain, het gaat de gehele financiële sector veranderen. Administratie 3.0. Bijna iedereen heeft er wel iets over gehoord of gelezen, Blockchain is ‘trending’. Volgens de PaymentEye was Blockchain het gesprek van de dag op de Tech Open Air conference in Berlijn. Wij speurden het internet af naar een definitie en vroegen expert Olivier Werlingshoff naar Blockchain in zijn werkveld: Cashmanagement.

 

Blockchain – de Definitie

Dit is de definitie die Wikipedia geeft:
“Een blockchain (soms naar het Nederlands vertaald als blokketen) is een gedistribueerde database die een gestaag groeiende lijst bijhoudt van data-items die gehard zijn tegen manipulatie en vervalsing. Zelfs de beheerder van nodes kan deze gegevens niet vervalsen. Dit komt door het gedistribueerde systeem.”

Investopedia zegt het volgende:
“To use conventional banking as an analogy, the blockchain is like a full history of banking transactions. Bitcoin transactions are entered chronologically in a blockchain just the way bank transactions are. Blocks, meanwhile, are like individual bank statements.”

Blockchain – de Ontwikkeling

Blockchain werd in het begin onthaald met veel hoera-geroep, alles zou gaan veranderen binnen de financiële sector. Nog steeds is het een fenomeen dat veel interesse wekt maar toch verschijnen er hier en daar berichten waar pas op de plaats gemaakt wordt. Het zou nog te vroeg zijn om er je voordeel uit te halen, Blockchain is nog niet volgroeid.  (bron: rtlz.nl)

Blockchain in Cash Management

Olivier WerlingshoffOlivier Werlingshoff: Basis van blockchain is dat er een er een grote mate van transparantie ontstaat tussen de verschillende deelnemers. Op het vlak van Cash Management kan dit voordelen opleveren bij zaken waar veelvuldig gecontroleerd wordt, zoals bij overboekingen.

Door blockchain kunnen overboekingen sneller uitgevoerd worden en omdat er minder partijen betrokken hoeven te worden, zullen kosten dalen. Als je het breder trekt zou dit ook van invloed kunnen zijn op de check van gegoedheid van debiteuren en crediteuren.  Omdat de gegoedheid van deze door alle deelnemers bekend wordt geacht zal de zekerheid hiervan stijgen. Kortom op Cash Management vlak kan Block Chain zeker voordelen opleveren.

Zie hieronder het artikel dat de PaymentEye publiceerde over Blockchain op de Tech Open Air conference in Berlijn:

 

How can Cash Management influence the Cash Conversion Cycle?

| 27-06-2016 | Olivier Werlingshoff |

credit-card-851502_960_720

How can the Cash Conversion Cycle (CCC) be optimized? The CCC measures the time the money is tied up in the sales and the production process before it’s converted into a cash in from customers. When translated in a formula this will be the DSO + DIO – DPO (Day’s Sales Outstanding + Day’s Inventory Outstanding – Day’s Payables Outstanding).

In this article I will focus on the DSO. Strictly, the DSO is the time it takes for invoices to be paid. I prefer to enlarge this, to the moment you received the order from the customer till the moment the money is on your main bank account.

How can the “enlarged” DSO be shortened with cash management products?

Let’s look at the customer first, how would he prefer to pay?

Card payments:

In the retail sector 50% of the transactions are made by card (credit & debit cards). The other 50% of the transactions are still done by cash. Card transactions are a fast and easy way to receive the money on your bank account. With contactless cards you can even minimize the transaction time, if there is a bottle neck, you can increase your sales by accepting those cards!

The process with cash transactions is more extensive and expensive. You have to save and collect the cash before dropping it at your bank. After a few days the money will appear on your bank account.

Be aware that there are reasons why customers still prefer to make cash payments. Last year I set up a test of 6 weeks of not accepting cash in one retail shop. The total sales dropped with 15%!

Mail with payment link:

When you have the mail addresses from you customers you could consider to send the invoice the same day by mail with a link to the Ideal website. This will encourage your client to choose the payment method you prefer. Furthermore you will save postal costs and paper costs by not sending paper invoices.

Foreign countries:

If you have customers in foreign countries, be aware of the local habits. For example in the US, most of the payments are done by cheques. In the UK and in France cheques are still used as payment instrument. The problem with cheques is that when receiving them, they have to be send back to the original bank before the money will be transferred to your account.

To fasten this process you could consider the possibilities of a local cheque lockbox. With a lockbox your client can send his cheque directly to a local address at a bank and the transactions can be processed immediately. The time that will be saved is the “post time” and the “process time” of the cheque.

International transfer:

If you prefer your customer to make an international transfer, it can be an option to open a local bank account. Depending on the number and the amount of transactions this could save you a lot of transfer costs. To get the money from your local bank account on your main account in The Netherlands there are a lot of cash pool instruments you can use. Jan Meulendijks has written an article last week about how to include foreign bank accounts into your cash pool.

SEPA:

In de SEPA region there are no differences in transfer costs between a national transfer and a transfer between SEPA countries. It is seen as one SEPA region without borders. You can mention your main IBAN number on your invoices and ask your customers to transfer the money direct to your main account.

But even with SEPA it could be an idea to hold a local bank account. In some countries customers still prefer to make transfers to a “national” bank account instead of an IBAN in another country. Some local governments even still oblige you to hold a local bank account for tax payment purposes!

As you can read,besides a good credit management system, there are a lot of cash management instruments that can be used to fasten the payments of your customers.

Olivier Werlingshoff - editor treasuryXL

 

Olivier Werlingshoff

Owner of WERFIAD