Decentralised data capture, centralised data analysis: a case study

| 10-7-2017 | Hubert Rappold | TIPCO Treasury Technology GmbH | Sponsored content |

From now on, Faber-Castell will be organising its cash flow forecasting, accounts and derivatives with TIP. Regardless of where in the world, TIP allows the many subsidiaries of the multi-national to forecast and plan without major time inputs. Data capturing is decentralised while data analysis is centralised.

Case study

Groups with international subsidiaries need to regularly request all financial data from their subsidiaries spread around the world. This requires a lot of time and robust review procedures. Our web-based treasury information platform, TIP, allows the decentralised input of these data, irrespective of the various source systems, and their automatic reporting to Group Treasury. On behalf of the well-known family-owned company Faber-Castell, we recently implemented a solution which allows this stationery manufacturer to access and plan its group-wide data, ranging from its financial status and cash flow forecasting to its derivative management. Find out more about the implementation and how Quick Guides helped Faber-Castell subsidiaries to get started with the new system in their case study.

TIPCO Treasury Technology

TIPCO provides treasury reporting and cashflow forecasting solutions for over 120 companies. TIP automatically compiles existing data from various systems (TMS, ERP, etc.) and prepares analyses of these. This avoids the need to capture data manually, which is one of the most common causes of inaccurate data. Huge data volumes can be processed within seconds and reports can be set up and managed flexibly, even if the company’s requirements change. A smart cashflow forecasting module utilises that data and allows modification and simulation of forecasts.

You can read more about their case study by clicking on this link.

If you want to find out more about TIPCO and their services and products please refer to their company profile on treasuryXL.

Hubert Rappold – CEO at TIPCO Treasury & Technology GmbH

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7 reasons why you should do e-invoicing too

| 30-6-2017 | Mark van de Griendt | PowertoPay – UnifiedPost – Sponsored content |

E-invoicing is more than just a PDF that you send via e-mail. It’s a fully-automated process that enables receivers to get the invoice directly into their financial system. In this blog our expert Mark van de Griendt van Power toPay/Unified Post has summed up some of the key benefits for senders and receivers of electronic invoices.

Key benefits

1. Shorter payment periods: Since with e-invoicing invoices are being processed faster, they can be paid sooner. E-invoices are directly sent to the financial system, which make the chance that they end up in the wrong hands almost impossible.

2. Lower costs, fewer actions: Saving money on things as paper, ink and post stamps. Sending a paper invoice is 57% more expensive than e-invoicing and receiving a paper invoice is even more than 60% more expensive than receiving an e-invoice (Billentis).

3. E-invoice is delivered directly with confirmation of reception: Since you can track whether the invoice is delivered or not, it’s easier to have a clear insight of the status of your invoices sent. Now that you know for sure that the receiver actually received their invoice, you can confidentially do a follow up (if not automated).

 

 

4. Contributing to durability: Of course less paper is good for the environment. An e-invoice solution will remove at least 80% of paper from most accounting departments. Replacing unnecessary waste of paper by electronic invoicing, will save a lot of paper which means more trees.

5. No more need of manual input or scan recognition software
The the e-invoices are automatically loaded into financial system of the receiver. That is why manual input is not necessary anymore since all the data of the invoice are correctly loaded into the position where it needs to end up at. Scan recognition software is basically built in e-invoicing, since data is automatically recognized.

6. Safety – less chance on “ghost invoice”: A ghost invoice means that the invoice is fake. It’s an invoice for services or products which have never been delivered. The e-invoices are automatically checked on authenticity.

7. Clear insight into business processes: The financial department is very important to a business When it’s a mess, it’s stressful for the employees but it’s also bad for the prospects of the company. E-invoicing takes this mess away, since invoices cannot go wandering around ending up at the wrong persons. A clear and solid insight into the status of all invoices is a clear and solid insight into a company’s business processes.

Mark van de Griendt – Cash Management Expert at PowertoPay

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More articles from this author:

How to combat payment fraud

PSD2 is coming soon: Some information about PSD2 summed up.

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Bank Account Management – A Treasurer’s Guide

| 22-6-2017 | Treasury Intelligence Solutions GmbH (TIS) | Sponsored content |

Bank Account Managment knows many issues and the Guide of TIS reviews them,  lists best practices and various suggestions to improve the process at your organization.

Risk and liquidity management are top of mind for treasurers in today’s business climate highlighting the importance of bank accounts. They are necessary to pay, receive and store money and also to protect resources and facilitate treasury management. Companies must have at least one bank account, some have hundreds and a few require thousands of bank accounts to conduct their business. Bank accounts are also the means by which companies are connected to other businesses, people and the banks where the accounts are held. This makes the business of bank account management not only an important task but in the current hyper-connected environment of cybercrime, terrorism, fraud and tax evasion a mission critical function. Failure to properly manage bank accounts has the potential to cause material disruption or business failure for the account holders.

If you want to read more about this subject please click on in this whitepaper.

Treasury Intelligence Solutions GmbH (TIS)

Since 2010, Treasury Intelligence Solutions GmbH (TIS) has been combining their treasury management experience and know-how with their cloud computing and virtualisation expertise. The TIS solution is the result of these efforts: comprehensive, highly scalable and extremely secure SaaS solution to process, analyse and document all treasury management processes.

 

Succesful breakfast session at Proferus

|21-6-2017 | Proferus | treasuryXL | Sponsored content |

We reported earlier that Proferus BV, Amsterdam organised a breakfast session, the first of a series, dedicated to CFOs, Senior Cash Managers and Treasures, this time focusing on Cash Flow Forecasting. The session has taken place yesterday and we want to share a short impression with you.

In their first session Proferus focussed on sharing best practices aound the topics cash forecasting strategies, direct vs indirect approach, the need for cash flow forecasting and forecasting software from CashForce. Nicolas Christiaen,  founder of CashForce gave real life examples of how CashForce is deployed to help companies efficiently deploy cash force forecasting for treasury management.

During the meeting there was a livley discussion about the need of cash flow forecasts and the difference between the direct and indirect method. Ideas were shared as well as experiences and practical examples. The presentation of the cash forecasting system of Cashforce by Nicolas Christiaen was well received and very interesting.

The breakfast session had a good attendance and positive reactions! Proferus already started to plan and organize the next meeting!

If you want to know more about the breakfast session you can download their presentation: [button url=”https://www.treasuryxl.com/wp-content/uploads/2017/06/Presentatie-liquiditeitsplanningen-Proferus-1-2.pdf” text=”View presentation” size=”small” type=”primary” icon=”” external=”1″]

treasuryXL & Proferus BV

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Breakfast Session: Cash Flow Forecasting

| 2-6-2017 | Olivier Werlingshoff | Proferus BV | Sponsored content |

 

Proferus helps companies enhance their forecasting processes to fully take advantage of new opportunities and to get in control over their cash flows. Proferus will host their first breakfast session of a series dedicated to CFOs, Senior Cash Managers and Treasures, this time focusing on Cash Flow Forecasting.

Proferus

Proferus has expertise developing tailored solutions to improve cash management and treasury processes and has a strong partnership network to help companies introduce new tools and techniques to achieve their goals.

Breakfast Session

On June 20th, Proferus will host the first breakfast session of a series dedicated to CFOs, Senior Cash Managers and Treasures, this time focusing on Cash Flow Forecasting.

Content

In this session Proferus we will focus on sharing best practices and a round table about the following topics:

  • Cash Forecasting strategies Direct vs Indirect approach
  • Round table The Need for Cash Flow Forecasting
  • Cashforce Cash forecasting 2.0

Joining us in this breakfast session, Nicolas Christiaen Founder of CashForce will give real life examples of how CashForce is deployed to help companies efficiently deploy cash force forecasting for treasury management.

Date & Time

Tue 20 June 2017, 08:30 h  – 10:00 h
Add to Calendar

Location

Proferus
87 De Entree
1101 BH Amsterdam-Zuidoost
View 

Proferus would be pleased to welcome you.
If you want to register for the event please click on this link.

 

Better Decisions through real-time Reporting: Business Intelligence about Cash Flows & Cash Positions

|17-5-2017 | Joerg Wiemer | TIS | Sponsored content |

How do strategic professionals decide on the best path to success for their company? The key is in transparency and real-time reporting. If it comes to the responsibility of the treasurer or financial professional this means deciding about company-wide cash flow and liquidity levels, bank, customer and supplier relations and working capital.

When cash flow visibility is the lifeblood of your company, you want full control and knowledge. Direct access to insights on profitability and potential business risks allow users to drive better decisions based on solid business intelligence, accessible anytime and anywhere.

 SCENARIO

Better decisions: Companies now have the power of the Business Discovery Manager – a business intelligence module within the TIS cloud platform. Supplier, salary and treasury payments can be easily analyzed along with cash flows, liquidity and working capital via easy-to-use dashboards and reports. The tool, enhanced through state-of-the-art BI technology, enables users to access all strategic insights in a single, flexible, web-based and multi-bank, multi-ERP capable platform available 24 hours a day from anywhere in the world.

 

Source: TIS Treasury Intelligence Solutions GmbH

Challenges

You can’t manage what you don’t measure

  • A lack of visibility over liquidity, working capital and cash flows at the C-level, in treasury, controlling, accounting, Sales and
    purchasing departments.
  • No transparency regarding bank relationships, liquidity positions and account turnover
  • No transparency regarding customer and supplier relationships, as well as incoming and outgoing cash flow

TIS Business Discovery Manager

Company-wide unified automated analysis of cash flow, liquidity and working capital in various departments of Corporate headquarters and in local subsidiaries

  • Multi-bank capable
  • SAP ERP integration via certified plug-in; connection to any ERP, HR and treasury system
  • State-of-the-art BI technology and functionality in a single SaaS solution
  • Support of customer-specific BI tools; support of self-service BI functionality
  • Business Intelligence as a Service: Ready for use throughout the company within seconds without any complex IT projects
  • No changes to bank or system landscape required; the solution is flexible and easily adaptable
  • ISO 27001 certified for data security

 Customer value

  • Better decisions based on complete visibility of liquidity, working capital and cash flows
  • Ability to quickly answer essential questions without the need for any extensive IT projects

Your benefits

C-Level executives:

  • Instant reports about cash flow performances (total of all inflows and payments) of the various local subsidiaries compared to one another over a specific time period
  • Identification of corporate risks and value-adding activities to drive future growth
  • Tangible insights to support internal and external audits
  • Power and data to provide strategic advice to sales and procurement departments

Treasury and controlling teams:

  • Answers to key questions, such as: How much liquidity is available at which bank? What is the net cash flow for a specific currency over a specific time period for a group of companies (natural hedge)? How much working capital does a local subsidiary require in a specific time period?
  • Increased compliance, transparency, and more efficient processes paired with reduced costs

Accounting teams:

  • Visibility of when a supplier was paid, or when a customer paid a local subsidiary over a certain time period
  • Insight into the value of inflows made by customers via various bank accounts and ERP systems over a specific time period

Sales teams:

  • Insight into the value of inflows made by customers and the overall payment behavior of the customer base

Purchasing teams:

  • Transparency across values of overall payments to a supplier via various bank accounts and ERP systems over a specific time period

Source: TIS Treasury Intelligence Solutions GmbH

Business Discovery Manager: never struggle to answer any of these business-critical questions again

 

joerg wiemer

Joerg Wiemer

CSO and Co-Founder of TIS

 

1 juli stopt GMU – hoe houdt u uw bedrijfsprocessen op orde?

| 3-5-2017 | Mark van de Griendt | Sponsored content |

GMU, het formaat wat al jaren door ING wordt gebruikt als formaat voor de bankafschriftinformatie, wordt vanaf 1 juli niet meer door ING aangeboden. Dit formaat wordt al tientallen jaren door ING geleverd en wordt ‘ingehaald’ door formaten die uitgebreidere (incasso) informatie kunnen geven. Wat houdt deze verandering precies in? En wat zijn oplossingen voor het verdwijnen van GMU?

 

Van GMU naar CAMT

Al jarenlang gebruiken klanten van ING GMU als formaat om bankafschriftinformatie in te lezen in hun systemen. Het is noodzakelijk voor een bedrijf om te weten dat als een automatische incasso niet kon worden afgeschreven bij de klant, welke reden dit dan heeft. Aangezien het bedrijf dan weet welke vervolgstappen er richting de klant genomen moeten worden. Dit werd dan in een bestand gezet (GMU formaat) en ingelezen bij het boekhoudingssysteem van het bedrijf. Hierdoor werd er zonder moeite of tijd een overzicht gecreëerd om te kunnen inzien voor het bedrijf. Indien u gebruik maakt van het GMU formaat, heeft het uitfaseren van dit formaat veel gevolgen. De opvolger van GMU is het formaat CAMT 0.53. CAMT is een formaat dat al enige tijd beschikbaar is. Waar GMU een Nederlands en ING-eigen formaat is, is CAMT is een internationaal formaat en biedt dezelfde, zo niet net meer informatie dan GMU. Zo kun je met CAMT de exacte reden inzien van een incasso die niet geïnd is. Aangezien veel huidige systemen om het GMU formaat zijn gebouwd, moet een bedrijf dus een oplossing hebben om ook na het uitfaseren van GMU het de bankrapportage in te kunnen lezen.

 Welke oplossingen zijn er?

Gebruikers van het GMU bestandsformaat hebben systemen die om het GMU-formaat heen gebouwd zijn ten behoeve van hun reconciliatie en daarom heeft het verdwijnen van GMU gevolgen voor deze bedrijven. CAMT bevat dezelfde informatie als GMU (platte tekst met codes), maar aangezien het een ander formaat is en dus een andere indeling heeft, kan CAMT (XML-bestand) niet in het huidige systeem van een bedrijf worden ingelezen. De oplossing voor bedrijven is tweeledig. Er kan gekozen worden om het huidige systeem om te laten bouwen door de software leverancier zodat het systeem CAMT kan inlezen of er kan gekozen worden om GMU nadat het uitgefaseerd is door ING alsnog te blijven gebruiken door een GMU-converter aan te schaffen. Deze GMU-converter zet CAMT bestanden om in GMU formaat zodat het huidige business proces van een bedrijf ongestoord verder kan gaan.

Systeem ombouwen van GMU naar CAMT

Om het huidige systeem om te laten zetten zodat het CAMT bestandsformaat ingelezen kan worden, moet de systeem leverancier van het huidige systeem worden ingeschakeld. Deze moet de functie om het nieuwe formaat in te kunnen lezen dan in het systeem ontwikkelen. Afhankelijk van zaken zoals het aantal gebruikers van het systeem, kan dit een complex proces zijn met een lange (ontwikkel) doorlooptijd en relatief hoge kosten. Aangezien deze optie vaak veel tijd kost, is hier meestal ook veel geld mee gemoeid. Het is natuurlijk erg vervelend als u bijvoorbeeld een systeemverandering over 2 jaar heeft ingepland, dat u dit nu dus naar voren moet halen aangezien het GMU formaat dus binnenkort gewoonweg niet meer geleverd wordt. Deze optie kost dus veel tijd en geld en hiernaast heeft het ook nog haast. Gelukkig is er nog een optie, de PowertoPay GMU-converter.

GMU-converter

De GMU-converter kan het CAMT formaat overzetten in het GMU formaat. Het is begrijpelijk dat het best lastig is om over te stappen naar een ander formaat als een bedrijf al jaren op dezelfde manier de betalingen verwerkt in het systeem. Daarom is er een oplossing (de GMU-converter) bedacht om veel kosten, tijd en risico’s te besparen voor bedrijven die nog gebruik maken van GMU. PowertoPay biedt deze GMU converter. Dit gaat als volgt in zijn werk: PowertoPay ontvangt het CAMT bestand van ING, wij zetten dit om in GMU en versturen het vervolgens naar uw bedrijf zodat de betalingen op dezelfde manier verder verwerkt kunnen worden. Deze oplossing is super voor bedrijven die gewoon gebruik willen blijven maken van GMU. Maar ook voor bedrijven die wel willen over gaan op CAMT, maar wat meer tijd willen hebben om dit project rustig uit te voeren, is deze GMU-converter een oplossing. De GMU converter is qua kosten veel vriendelijker, aangezien een grote systeemverandering niet alleen geld kost om het te laten maken, maar ook veel geld kost omdat er vaak een project opgezet moet worden om een systeemverandering in de organisatie door te voeren (denk aan: trainingen voor het personeel). Hiernaast kunnen bedrijven vrijwel direct gebruik gaan maken van deze converter, en kan door worden gegaan met het verwerken van het betalingsverkeer zoals u dat al jaren doet.

Conclusie

GMU verdwijnt. Als uw bedrijf werkt met dit bestandsformaat, betekent dit dat u actie moet ondernemen. U kunt ervoor kiezen om het huidige systeem om te laten bouwen zodat u betalingsbestanden in het formaat CAMT kunt ontvangen. Dit is echter een duur en lang proces. U kunt er ook voor kiezen om na de uitfasering nog steeds te werken met GMU, door de GMU-converter van PowertoPay in huis te nemen.

Mark van de Griendt – Cash Management Expert at PowertoPay

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Basel III and the impact on cost of hedging

| 30-3-2017 | Arnoud Doornbos | Treasury Services |

Corporates will save hedging costs and administrative costs significantly if they shift their hedging activities to exchanges such as CME (Chicago Mercantile Exchange).
In the summer of 2007 a large number of defaults on U.S. mortgage loans did arise. The banks were hit hard by the global domino effect that resulted. A major financial crisis which was followed by an economic crisis led to a revision of the capital requirements of Basel I and Basel II.

New Basel III

The core of Basel III is that many banks have to hold more capital and liquidity to their outstanding investments than they used to in the past. The rules are implemented as from 2013 and should eventually be fully effective in 2019.

Basel III will be a huge challenge for banks in the coming years. The impact on the pricing of financial products and transactions between banks and their clients will be significant.
Since July 2008, the Basel Committee for Banking Supervision has been working on Basel III for all banks worldwide. The European Commission has introduced three Capital Requirements Directives which contains concrete actions and requirements in terms of risk, capital and liquidity management within a bank. The new requirements, part of Basel III, aim to improve the quality and level of capital reserves of banks.

The capital requirements of certain products have increased and banks are encouraged to create additional capital buffers during good economic times so that they are better positioned to absorb losses during periods of economic stress.

Impact of Basel III on liquidity management

Besides sharpening the capital requirements Basel III has a major impact on liquidity management. The new liquidity standards are based on a stress test. In addition Basel III also introduces new long-term liquidity standards that reduce the mismatch between the maturities of assets and liabilities.
Banks will have to increase their reserves sharply in the coming years. Previously, banks only had to keep 2 % capital to their outstanding investments. Now with Basel III this capital requirement has been increased to 7 % (4.5 % hard buffer and an additional 2.5 % margin in bad times) . As a result banks will probably not distribute their profits in the coming years but will add to their capital buffers. Furthermore many banks will have to issue new shares in order to attract extra money in order to meet the new demands.

Counterparty risk

Within Basel III it has been determined that capital must be held for the credit risk on a counterparty a bank is exposed to in OTC derivatives or equity financing transactions. In addition, market participants are encouraged to take one central counterparty (clearing houses) for OTC derivatives. Any time a bank takes a risk against another party the probability of default exists. To offset this concern, and to support on-going stability within the interbank market, banks have long emphasized the importance of measuring and managing counterparty risk. Now banks have becomes noticeably less comfortable trading with other counterparties including other banks.

The recent deterioration in credit ratings that has hit many U.S. and European banks has led to a heightened sensitivity over counterparty risk. These apprehensions may not be voiced directly, but they become evident when front office trades that would have cleared in the past, no longer do because credit lines have been reduced. There is increasing focus on limiting exposures, even among global banks. And that is starting to affect the way we do business.
CVA (Credit Valuations Adjustment) desks have grown in popularity, as banks seek more effective ways to manage and aggregate counterparty credit risk.
The market has changed now in terms of how counterparty credit risk was calculated. Now, no client is assumed to be truly risk free. Different prices are now expected for different clients on that same interest rate swap, depending on variables including the client’s rating and the overall direction of existing trades between both parties.
On all new interest rate, FX, equity, or credit derivatives, CVA desks price the marginal counterparty risk for inclusion into the overall price charged to the client. CVA is a highly complex calculation.

CVA looks at default through the spread of the counterparty. A swap facing a single B credit that trades at 1200 in CDS is going to be charged a lot more than the same swap facing a AA counterparty. The CDS spread is normally a core input of CVA pricing.

What we see in practice is that in the manual process, the CVA desk team of a bank often passes along suggestions to the salesperson for improving the credit risk in a trade and enabling the sales person to offer the trade at a lower credit price. Examples of that would include improving the collateral agreement with a client, or inserting a break clause.
In the traditional CVA approach, a bank accepts a new trade, takes a fee and uses that fee to buy good hedges for all the risks in that trade. These hedges should eliminate all of the bank’s risk, but this is not necessarily the case once Basel III is taken into account.

Basel III does not recognize all types of hedges that the bank might want to use. Therefore the regulatory capital for certain trades will not be zero, even if the bank has used the full CVA fee to hedge all its risks.
The first impact Basel III has on CVA desks is on pricing. Pre-deal pricing needs to be reviewed to ensure the costs of imposed regulatory capital are covered. If not, additional pricing may need to be added. And the decision on which risks are efficient to hedge also becomes affected not just by strategic or business reasons, but also by the regulatory capital impact.
As part of Basel III’s updated regulatory capital guidelines, a new element has been added: V@R on CVA. Regulators have specified very precisely how the underlying CVA must be calculated for this charge. Banks will therefore need to decide whether to adjust their pricing and balance sheet CVA to match the Basel III rules, or to use different CVA calculations for pricing and regulatory purposes.

EMIR / Dodd-Frank

The Dodd-Frank / EMIR financial reform bill gives a new set of derivatives rules that either will clean up the market or send the world spiraling off the deep end. The truth is probably somewhere in between. The crux of the derivatives regulation is the requirements that standardized swaps be centrally cleared and traded on a Swap Execution Facility, or SEF. This moves derivatives from bilateral agreements between bank and client to centrally cleared products where credit risk is no longer bank-held, but is centralized in a clearinghouse where daily margin is managed. Once clearing is in place, customers no longer are locked into a single dealer, long and short positions can be netted, and SEFs can begin to match buyers and sellers without having to worry about the credit lines of each counterparty or dealer.

This will begin the migration of the derivatives business from a principal-based OTC market toward an agency-based bid/offer SEF market.

Treasury Services’ analysis:

  • Hedging is penalized decreasing the liquidity in the markets leading to increased costs to hedge financial risks for corporations. This is further emphasized by the penalization of the interbank markets through requirement of more capital, and additional constraints on liquidity on interbank transactions.
  • There will also be an increase in administration costs for corporates costs due to EMIR.
  • Corporate credit by banks is penalized: More capital is required in general. For back-up facilities on commercial paper programs it is required that banks will have to have 100% of liquid assets whilst these facilities are fully undrawn. The cost of carry will obviously be invoiced to the client. The ability of the bank to borrow long term will determine the availability of back-up facilities.
  • Restrictions in maturity mismatch (including for repayments) are introduced. This may mean that the risk of borrowing short term to finance long term investments will be transferred to the corporate sector.

The advantages of the OTC market compared to exchanges has become questionable. High cost savings can be achieved by shifting your hedging activities to exchanges such as Chicago Mercantile Exchange (CME).
Shifting hedging activities to an exchange such as CME requires changes in your risk management function. This supplies the possibility to bring the cost of hedging back in your control.

 

Arnoud Doornbos

Associate Partner

How to combat Payment Fraud

| 29-3-2017 | Mark van de Griendt | sponsored content |

 

Payment Fraud is one of the biggest threats to a treasurers’ reputation and career path in an organization. One of the most common ways to reduce payment fraud is to reduce human intervention and to increase the levels of automation in payment structures. With cyber-attacks and payment fraud regularly making headlines, treasurers must be vigilant in safeguarding financial assets. Only 19% of treasurers list cybersecurity as a critical concern. By contrast, 45% of CFOs name cybersecurity as a priority, pointing to a significant misalignment in CFO and treasury agendas in this regard (PWC Global, 2017).


That is why it’s really important for treasurers to know what they can do to reduce payment fraud. There are two ways to lower the risk of payment fraud in payment processing:

  • Increase the level of Straight Through Processing
  • Implement a Payment Hub

Higher level of Straight Through Processing
Corporates sometimes have hundreds of banking relationships and thousands of bank accounts, all managed manually on spreadsheets. Redesigning these treasury processes based on STP creates an integrated treasury workflow that streamlines processes effectively and provides treasurers with timely access to financial information. No more manual entries, no more errors.

Implementing a Payment Hub
A centralized payment platform combats payment fraud while also ensuring treasurers of having the money they need to manage day-to-day business obligations.

Some key benefits include:

  • Centralized monitoring and control
  • Flexibility and efficiency in payments
  • Reduced banking costs
  • Global Visibility
  • Easy access and more transparency

Please refer to our company page on treasuryXL or contact Mark van de Griendt if you’d like to receive more information about reducing payment fraud by a corporate payment hub.

 

Mark van de Griendt

Cash Management Expert at PowertoPay

3 tips for a successful accounting- and ERP-system roll-out

| 23-3-2017 | Christian van Ledden | Sponsored content |

 

Cloud based accounting- and ERP-systems, i.e. SAP S4-HANA are receiving a lot of attention these days. The result? – Increasingly more companies are considering cloud solutions in their effort to consolidate IT processes and systems. According to a study by Panorama Consulting, in 2015 the share of such ERP-systems increased from 4% in 2014 to 33%.

Cloud is here to stay

From our point of view, this development is primarily driven by two factors: on the one hand, the amount of mature solutions in the marketplace is growing. At the same time, cloud ERP-systems are being positioned more aggressively by their respective vendors. On the other hand, there is a common acceptance of cloud ERP-systems. This is underlined by a study from RightScale, according to which 82% of companies are employing a multi-cloud strategy in 2015, up from 74% in 2014.

The former can also be observed in the cloud revenue figures of SAP and Oracle: SAP increased its revenue from cloud products and services between 2013 and 2015 by a staggering 229% while Oracle recorded similar growth in its cloud segment of 100% over the same period. Oracle’s strategic focus on cloud business is underlined by its recent acquisition of Netsuite.

This development has major advantages for their respective clients. According to a study by the Aberdeen Group, corporates can improve their operating profit margin by up to 21% through implementation of a modern cloud ERP-system. These improvements are achieved through optimized processes, higher standardization as well as a more streamlined IT environment.

Fast implementation and cost savings by using the TIS payment solution

The majority of finance and treasury departments are in one way or another affected by the roll-out of a new ERP-system. Generally, the aim is to standardize processes and systems. This brings its own set of IT-related challenges. These can be split into three major categories: processes, connectivity, and change management.

Processes: In most companies, processes grow historically through (international) expansion and M&A activities. The result is a lack of transparency and control of worldwide processes for central finance departments, contributing to a company’s vulnerability to payment fraud. What can you do? If you are evaluating the roll-out of a global ERP-system which includes your finance department, one should think about the current and desired state of (authorization) processes and goals – especially for the finance and treasury department.

Connectivity: Connecting the ERP-system to third party systems is an important factor to consider in terms of payments. Insufficiently secured interfaces with banks, a high number of manual processes as well as the lack of straight-through-processing of payment files increases your risks and have a negative impact on compliance. Moreover, in this context one should not forget the connection with your respective banks. They can be connected through communication channels such as i.e. EBICS, Host2Host, SWIFT, or CAMT. In addition, one has to develop individual formats for each country and bank. Working with our clients around the world, TIS GmbH has achieved savings of between 200.000€ and 1 million € p.a. by implementing its flexible and scalable cloud solution to connect its customers’ banks. This is possible, as TIS owns the most comprehensive library of formats and bank connectors worldwide. This library is accessible to all its clients free of charge, so that you can focus on scaling your worldwide operations.

Change management: In order to ensure a smooth roll-out of your i.e. SAP S4-HANA ERP-system, you should embark on the journey together with your employees. Inform all involved stakeholders early and frequently about the progress of the project. Additionally, you might want to evaluate during the business blueprint phase whether it is advisable to include a specialized consultant. This will increase your chances of success dramatically and support the team spirit.

What are your experiences with IT-projects? I am looking forward to reading your comments.

Christian van Ledden

Sales Executive at Treasury Intelligence Solutions GmbH (TIS)

 

 

 

For additional information please visit the TIS company page on treasuryXL.