cash management Archives - Page 12 of 12 - treasuryXL

Foreign bank accounts, how to include them in your cash pool

| 21-06-2016 | Jan Meulendijks |

Significant balances on your foreign bank accounts which are really of better use in the country where your operation is? Include them in an automated cash pooling scheme so that all your funds are available in The Netherlands and no more unnecessary interest is paid!

There are a number of reasons why you maintain bank accounts in other countries (I will explain the advantages of that in my next paper), but once this is the case, you need to control them in the most efficient way and at minimum costs.

Dutch banks who offer international cash management solutions have several tools to achieve this:

1. International Balance Reporting

The banks where you hold your accounts report them daily automatically into your multi-bank internet banking tool (e.g. Access Online from ABN AMRO); balances as well as transactions. With this tool you can also initiate local or cross border payments from this account.

Most ERP-systems can reconcile this account information automatically into your general ledger.

2. Cross Border Zero Balancing (CBZB)

In case your foreign accounts are held with subsidiaries of your Dutch bank, the balances can be automatically swept (daily) to your central cash pooling account in The Netherlands or be supplied with funds in case of shortage.

3. Multi-Bank Cash Concentration (MBCC)

In case your accounts are held with foreign partner-banks of your Dutch bank the alternate MBCC system can be used to achieve the same effect.

Now, once you have the Balance Reporting part in place plus one or both options CBZB and MBCC, not only all account information is made available to you on a daily basis, but also the balances are swept automatically daily into your central cash pooling account in the Netherlands!

Results:

Automated reconciliation of account-information in your General ledger; no more loss of time/personnel processing data

Interest optimisation (your use of bank credit is reduced with the balances that otherwise are in your foreign accounts)

No manual handling

Setting up such an international cash management scheme involves some paper work and time (most of that at your bank’s side) but once it has been set up it is a major cost and trouble saver which you wish you had had 10 years sooner!

Jan Meulendijks

Cash management, transaction banking and trade professional

Innovation in Treasury Management: Vallstein’s walletsizing

31-05-2016 | Huub Wevers from Vallstein

On april 13th of this year the Fintech innovation awards took place. Vallstein won the innovation award in treasury management with their Walletsizing® system. We asked Huub Wevers from Vallstein to give us an update on this new system. What’s new about it and who will benefit from using Walletsizing®?

Congratulations on winning the award, can you tell us more about WalletSizing?

WalletSizing® is a system in the cloud focused on giving full transparency to corporates on their spending and profitability for banks. All their banks globally, regardless of the number of banks and the type of products, varying from Fx, Cash Management, bonds, lending or asset management. We take in all data a corporate has available on the products and invoices from the bank in an innovative easy way for the corporate where they do not need to do much with the data. We translate, map and upload it into the system after which the corporate has all insight in their banking landscape and can do easy analysis with all the features the system offers.

What distinguishes WalletSizing® from its competitors?

Firstly, WalletSizing® looks at the entire bank relationship, across all product areas, not just transaction services or credit, but everything that is being used from all banks that maintain a relationship with the client concerned. Secondly, we take an explicit view through the eyes of the bank on the relationship, taking all relevant Basel III /IV regulation into account. This kind of transparency is absolutely essential to identify the real room to negotiate and ensure terms and conditions that are truly fair for both sides of the table. Thirdly: technology. We provide analysis for clients maintaining multiple bank relationships across a multitude of countries with many different banking products, which is impossible to build and let alone maintain in spreadsheets.

Who will benefit from using this system?

CFO’s and Treasurers will benefit by having full transparency in the bank relationships and as a result they will have more meaningful bank reviews, RFP’s and Negotiations. Depending on the objectives a corporate has, it will allow them to be fair in their distribution of business towards banks, limit the number of banks used globally or keep banks costs in line with market practice as will be indicated by the system’s benchmarking capabilities. Where cost saving was an objective, corporates saved 26% on their bank costs on average, across the entire relationship, all products.

Vallstein won the Fintech innovation Award 2016, what is innovative about your system?

We take away the need for extensive data gathering, translating and analysis by taking this responsibility upon us and we create full transparency using all data and the latest Basel III rules in a matter of days. Comparing banks like for like. Next to this we have extended the functionalities last year by having a edition focused on Bank Fee Analysis as well. The system verifies automatically after upload of new invoices if the prices paid are as agreed earlier with the banks. A simple and somewhat more operational step.

Can you give some examples of companies and employees that are using Walletsizing®?

Examples of Companies that are currently using WalletSizing® are SaudiAramco, Salzgitter, Vimpelcom and many more. Typically, the Treasury Control department works with the system on a day to day basis and depending who is having the bank reviews the Treasurer or CFO will be using the reporting.

Huub Wevers is responsible for Corporate Solutions at Vallstein, the leading Bank Relationship Management specialist. Before joining Vallstein he has had eighteen years of experience in Banking at ABN AMRO and RBS, notably Transaction Banking. His responsibilities included Product Management, Account Management, Implementation and Operations, whereby his last role was the leadership of all Service & Operations in EMEA for RBS. At Vallstein Huub is responsible for building out the software solutions that Vallstein offers for corporates. Solutions that automate bank relationship management in order to assess the profitability that a corporate has for their banks, using all banking products and Basel III.

Cash flow forecasting (CFFC)

23-05-2016 | by Udo Rademakers |

In recent years and months, we have seen quite a few companies coming into liquidity problems, leading in worst case scenario to insolvencies. This brings us to the question: how important is cash flow forecasting? How to anticipate adequately and to avoid facing “surprises” at the last moment and how should you implement it?
The Cash flow forecast (CFFC) estimates the timing and amounts of cash in- and outflows over a specific period and in different time buckets (day, week, month, year). It provides you with an actual overview of the cash position and with a forecast.

Why is a cash flow forecast important?

based on the CFFC you can assure the timely payment to your suppliers, employees and finance providers (at all times as you want to avoid liquidity problems!)
it can act as a management tool and “early warning system”
the analysis of actuals versus forecast helps you to identify possible problems (e.g. delay in invoicing to customers, late payments to suppliers)
the analysis of forecasts versus forecast helps you to identify the trend and to understand the business much better
the aggregated information shows if you are able to cover your financial obligations towards finance institutions/investors in the longer term and if your cash flow could meet the covenant targets or whether there will be a breach of credit facility limits. In case of a “cash rich” position it helps you to decide how much money and for which period you could invest it
A CFFC helps to identify foreign exchange exposures and it supports hedging decisions.

How to implement a CFFC?

Depending on the turnover, leverage, growth, systems, number of employees, internationality and currencies, the approach (and time effort) should fit the size of the organisation.

Cash flow forecasting often doesn’t have priority within organisations. However, as a treasurer, we realize the added value and need of it but also do realize that making a good CFFC could cost a lot of (time) effort. So how could we get a timely and reliable CFFC process in place without using all precious time of the finance managers?

automate where possible: use either sophisticated spreadsheets, but even better, a sophisticated web based application or use the functionalities of your Treasury Management System (and fine-tune it)
import centrally (via MT940) the actual banking balances where possible
use your (invoice payment due dates) AP/AR data for the short term FC
let fill out the “gaps” by finance managers based on their business knowledge
make sure everyone reports the latest data in time with an explanation of high impact changes and actual versus realisation differences
undertake actions where needed
consolidate the data, analyse the information and report the highlights to the senior management on a regular basis.

Udo Rademakers

Treasury Consultant

Basisprincipes van interne beheersing op het gebied van Treasury – deel I

| 06-05-2016 | by Jan Doosje |

Hoe vaak komt het nog voor dat een externe adviseur of een nieuw aangetreden functionaris moet constateren dat de financiële functie op het deelgebied Treasury qua opzet bij een bepaalde organisatie niet goed ingericht is ? Naar mijn idee te vaak, vooral waar het bedrijven en organisaties uit het midden- en kleinbedrijf betreft. En dit terwijl control op het gebied van de Treasuryfunctie vrij snel en vrij simpel te verkrijgen is!

Voor de ‘niet financiële’ lezer zal wellicht niet goed duidelijk zijn wat de Treasury functie inhoudt. Als tweede vraag komt op: “Wat is goed ingericht?”.

Ik zal daarom beginnen met deze vragen te beantwoorden.

De Treasury functie houdt zich bezig met beheren van de financiële waarden en verplichtingen van een organisatie met als doelstelling om op zowel lange als korte termijn voldoende liquide middelen te hebben voor het voldoen aan (toekomstige) verplichtingen. Een tweede belangrijk element is dat dit tegen marktconforme tarieven dient te gebeuren (hier worden ook de geldende rentepercentages bij inbegrepen). Het laatste, en vooral gezien ervaringen bij diverse organisatie, zeker niet het meest onbelangrijke element is, dat dit dient te geschieden tegen voor de organisatie acceptabele en te dragen risico’s.

Treasury houdt zich bezig met:

Kasgelden
Banksaldi en optimalisatie hiervan (cash management)
Leningen opgenomen
Leningen uitgegeven
Rentebeheersing
Valutarisico’s
Optimalisering van rentebaten of rentekosten
Goede voorwaarden met de bank(en)

Kort gezegd dient de Treasury functie er zorg voor te dragen dat er altijd voldoende geld in kas (lees: banksaldo) is en dat hiervoor niet teveel betaald wordt en er geen, of vrijwel geen risico’s aan verbonden zijn. In deel twee van dit artikel zal ik verder ingaan op de inrichting van de Treasury functie.

Jan Doosje – Owner of Fimterim Advies & Consultancy

[button url=”http://www.treasuryxl.com/community/experts/jan-doosje/” text=”View expert profile” size=”small” type=”primary” icon=”” external=”1″]

[separator type=”” size=”” icon=””]

Improving your working capital by using L/C’s

26-04-2016 | by Jan Meulendijks |

Afraid of Letters of Credit because they are a fuss?? Don’t be!! Next to being a term of payment which gives you a lot of payment certainty, they can also be used as a source of financing your company.

Of course you need to be careful in preparing the required documents for your export-L/C’s, but that is mostly a matter of reading the text and consulting with your bank. We can go into that in a future paper.

Having said this, how can you use a L/C for your own financing purposes?

Most L/C’s stipulate a certain form of buyers’ credit, e.g. the date of payment is 90 days after the date of the invoice or shipping document. Immediately after shipping you present the complete set of required documents to your bank who, after approving them, will claim the invoiced amount with the L/C-opening bank and pay it to you after 90 days (in this example); minus charges of course.

In case you are short of liquidity/funds you can request your bank to advance the L/C-amount to you immediately. Your bank has no obligation to do so, but will be willing in case the L/C-opening bank has a favourable reputation and/or your bank has confirmed the L/C (in which case they have a payment obligation anyway…).

Example

Transaction amount: EUR 100.000,–

L/C has been confirmed by your bank; handling charges EUR 500,–; confirmation charges 400,–.

Payment date: 90 days after date of shipping document.

Interest rate 2.5% (based on 3-month Euribor + surcharge based on your credit rating); discount factor against 2.439% for 90 days is EUR 609,75.

After presenting the documents, your bank checks them on complying with the L/C-terms. Upon approval, your bank will credit your account for an amount of EUR 98.490,25 (100.000 minus 500 minus 400 minus 609,75).

The interest rate/discount factor will often be lower than the rate you pay for using your regular credit facility, because this transaction is indivdually funded in the money market on the currently very low Euribor-basis.

In practice the number of days will be slightly different because you will need a few days to complete your documents and present them to your bank, but don’t let that hold you back…

Jan Meulendijks – Cash management, transaction banking and trade professional

[button url=”http://www.treasuryxl.com/community/experts/jan-meulendijks/” text=”View expert profile” size=”small” type=”primary” icon=”” external=”1″]