From dull numbers to smart data: A new era of cash visibility is dawning

| 06-03-2018 | TIPCO | Sponsored content |

Building on information that is now more readily available than ever before, advances in technology help create new insights for corporate treasurers. 

 

 

For the last decade or so, many treasury departments have focused on getting their hands on the data required for establishing daily, or at least weekly, visibility of group-wide cash. Countless projects have revolved around collecting electronic bank balance data – think MT940 and others – and considerable time and resources have been invested in automating and speeding-up data retrieval from TMS, ERP, trading platforms and other source systems.

After all, besides bank balances, data on bank and IC loans and deposits, intercompany clearing accounts and other financial positions needed to be incorporated as well to allow for a realistic assessment of the group’s financial status and available headroom. However, reporting based on these data has remained a painful exercise for most treasury teams as it typically involved exporting information from various, isolated data silos to numerous spreadsheets containing a plethora of handcrafted reports. The result: the number of hours spent on consolidating data, updating reports and correcting errors often reached double-digits, on a weekly basis.

The first step: compiling information

In recent years, the provision of relevant data has become much more automated and common place since the goal of having electronic account statements of all bank accounts world-wide centrally available was high on the priority list of many corporates. Very often, this was part of a larger effort to streamline and centralise cash management and payments. In many cases, a TMS was introduced to replace Excel spreadsheets and the treasury modules of popular ERP suites started to offer more sophisticated features, providing corporates with a preference for all-in-one solutions with a viable alternative to a standalone TMS. A mix of tried-and-tested, file-based connectors and more sophisticated web-services allowed for even speedier data interchange between source systems such as TMS, ERP or trading platforms. And any data not centrally available to the treasury department was collected from subsidiaries – facilitated in the best case by easy-to-use, web-based applications. With this kind of information basis established, dedicated treasury reporting solutions were leveraged to achieve close to 100% visibility of cash. At the same time, the rise in business intelligence software allowed end users to easily retrieve data without having to resort to spreadsheets and accessing reports online or even via smart devices became the norm rather than the exception.

The next step: Turning information into insight

For many corporates, these steps were already a big leap forward. But what next, now that all the integration challenges have been mastered and information is readily available? Of course, the ‘data puddles’ turned ‘data pools’ mentioned above can be used for plain and simple financial status reporting. But, given that it is 2018 and self-driving cars will soon hit the road in California: should that really be it? For us, the answer is a clear ‘no’. Today, treasurers have access to a whole new range of applications which make use of information that is now more readily available than ever, and which leverage recent advances in technology such as artificial intelligence to provide value-added services to treasury depart-ments. While we are very careful when talking about ‘revolutions’ in treasury, the advances we want to highlight below surely are a noteworthy evolution. Until recently, data analysis in treasury was still very much a manual task. This no longer needs to be the case as smart tools greatly reduce the time needed for performing even in-depth data analyses, thus allowing more time to be spent on acting on the results of such analyses. Let us take you on a quick ‘tour d’horizon’ using five examples of how smart applications can take your cash visibility to the next level:

1. Policy checks
In a typical treasury policy, one finds numerous rules and regulations relating to the opening of new bank accounts, the maximum allowed number of these accounts, acceptable account purposes, etc. Why not replace email-based processes for new bank account requests with intelligent workflows that not only ensure an end-to-end audit trail, but which also ensure that new bank accounts are automatically fed into all relevant systems such as ERPs, TMS or reporting tools once finally approved.

2. Compliance controls
Combined with smart request workflows as described above, regular, system-supported compliance checks further enhance group treasury’s grip on what is going on around the group. Whether these checks relate to the number, currency or counterparty of bank accounts or other financial positions, or the timeliness of data on authorised signatories in the system, outliers can easily be identified, and compliance can be swiftly restored.

3. Fraud detection
When electronic account statements are merely used as a means of importing end-of-day balances, much of their potential is lost. Based on smart search patterns, data provided as part of the remittance information can be used for valuable insights: Where in the group do frequent cash-based transactions occur? Banks’ business transaction codes (BTCs) or other related text snippets can point you in the right direction and responsible, local or regional finance staff can be notified automatically, using workflow-based notification processes so the background and soundness of such cash movements can be checked.

4. Performance KPIs
KPIs as a means of systematically measuring treasury performance are high on the agenda of many of the more advanced treasury departments out there. Whether they relate to the efficiency of core treasury processes (think request and approval workflows once again) or to other indicators such as the overall number of bank accounts, the percentage of accounts included in cash pooling arrangements, the share of trapped cash in overall cash – to name only a few basic KPIs: a well-compiled set of such figures that covers not only cash management but other areas as well – presented in the form of a clearly laid out KPI dashboard, finally provides the treasurer with a strategic steering wheel.

5. Bank fee controlling
You wonder what bank fee controlling has to do with cash visibility. The short answer: everything. Regular, system-supported bank fee analysis is not only about penny pinching but equally about developing an in-depth understanding of what is going on further up the process chain. A strikingly high number of fax payments in a country where you wouldn’t expect them? Fees titled ‘Others’ which amount to thousands of euros every month? If nowhere else, then you’ll find this information in the electronic fee statements (e.g. camt.086) provided by your bank. A smart analysis tool allows you to interactively drill down from cruising altitude to the line item level and within minutes you can reach out to either your bank’s customer service, your subsidiary or both to clarify what’s going on.

If you would like to know more and find out how technology can help you go one step beyond cash visibility and ease your daily life as a treasurer, get in touch with us. We are looking forward to helping you unleash your data’s full potential.

TIPCO Treasury & Technology GmbH

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Bank fee monitoring – more than just “penny pinching”

| 06-02-2018 | TIPCO | Sponsored content |

The electronic analysis of bank fees not only cuts costs but also helps to sustainably improve the quality of treasury processes.
Monitoring bank fees is not a task which is particularly popular in treasury departments. The idea of working through stacks of paper in the hope of understanding confusing bank fee nomenclature doesn’t usually generate much enthusiasm. This onerous task is often delegated, or statements are just blindly signed off on by the accounts department. That’s a shame. Why? Because the systematic analysis of bank fees can not only save considerable sums of money but can also lead to real improvements in treasury processes.

Evil intentions are not the only reason behind incorrectly charged items. Banks claim that updates of their fee calculation systems are sometimes responsible for standard fees being charged rather than those which have been specially negotiated with certain clients. Simply on the grounds of human error, there is a need to regularly check whether agreed fees are always taken into account by the software that banks use.

What do you need to do to retain an overview?

First of all, you need a bank which is capable of providing you with electronic statements in either the TWIST BSB or camt.086 formats. The gentle pressure that major corporates have put on their banks in recent years has paid off. Banks are increasingly responding positively to relevant customer requests. We will be happy to provide a list of those banks which can already provide these statements and in which countries.

On the other hand, your systems need to be able to read and process these formats. While you can open the statements relatively easily in Excel, special system support is necessary in order to perform in-depth analyses. Many corporates use web-based and TMS-independent platforms for this which have specially developed to monitor bank fees. Bespoke interfaces guarantee integration into your existing system landscape. A good example of such a system is the treasury information platform TIP, which is already in use at corporates such as Deutsche Post DHL Group or Lufthansa.

How will you benefit from regular checks?

The first benefit comes from checking that agreed fees are actually charged in practice. The press of a button is all it should take to highlight all discrepancies and provide a basis for demanding reimbursement from the bank. But this is just the beginning. Once transparency has been established about the services and fees charged, it doesn’t take long to draw conclusions about suboptimal payment processes. For example, if your analysis frequently highlights expensive “non-STP” or “repair” fees, you would be well advised to take a closer look at your payment processes. Perhaps there is simply a need to update incorrect master data. On the other hand, it might be necessary to brief your personnel on correct payment processes.

A further example: document-based payment methods. If your Canadian subsidiary in-structs a bank by fax to perform 800 transfers a month, this is not only a problem for your internal audit team but generally also extremely expensive. Here is another case relevant in the context of compliance which can be highlighted by bank fee monitoring: Cash withdrawals from company accounts at a bank branch may be above board in certain cases but should certainly be queried.

Another positive side effect of a transparent overview of bank fees is a comparison between different subsidiaries: Do all your subsidiaries in a particular country pay the same fee for the same service, and if not, why not?

Another situation: Imagine that you asked the general manager of your Spanish subsidiary three months ago to close two unnecessary EUR accounts, but the account management fee keep appearing on the statements. Electronic statements can therefore help you to insist on compliance with your cash management policy.

However, this issue is not only suitable as a means of slapping the wrists of banks and in-ternal troublemakers. The systematic processing of bank statements also provides you with exactly the data you need for your next payment service RFP: The relevant products you use and volumes are presented on a silver platter; meaning that you don’t need to painstakingly collect these data from your subsidiaries. Besides the quantitative factors, the analysis of bank fees also provides you with a better impression of the quality of the services provided by your banks. Armed with these data, you are far better prepared for bank negotiations.

What will the future bring?

What might still sound far-fetched today may soon become reality: Work is already ongoing in some pilot projects to directly book fee-based information from electronic account statements in ERP systems. This is based on statements prepared using the ZUGFeRD format, a standard developed by the Forum for Electronic Invoicing Germany (FeRD), which will make it possible to send invoices in a defined PDF format which can then be automatically read and processed.

Parallel to this, the German Association of Corporate Treasurers (vdt) has formed a working group to establish an XML format proposal which meets the minimum requirements necessary for bank fees to be VAT deductible. And, in the near future, electronic statements may also include all of the key elements of banks’ year-end summaries.

Efforts to introduce electronic bank fee statements are also being intensified internationally: The Common Global Implementation (CGI) initiative, investigating the standardisation of payment formats, has set up a working group to further develop camt.086, the ISO standard for cash management statements. Numerous other initiatives in Germany, Austria and France are also regularly bringing banks, corporates and system providers together for meetings. Increasing numbers of medium and large corporates are starting relevant projects and sharing their experiences at fairs such as those of the Association of Financial Profes-sionals (AFP) in Denver and at the Finance Symposium organised by Schwabe, Ley & Greiner. This issue is also being addressed in academia, highlighted by the numerous dis-sertations and theses focussing on how theory and practice should be combined. Last but not least, system providers are increasingly integrating bank fee monitoring into their solutions.

How can you help?

Rising demand from corporates is ensuring that this issue remains firmly at the top of credit institution agendas. While banks of course are keen to pass on the necessary investment costs to their customers, don’t let yourself get caught up in any discussions on this issue. After all, you don’t pay other suppliers to send you electronic invoices that you can understand.

TIPCO Treasury & Technology GmbH

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TIS (Treasury Intelligence Solutions) at the DACT Treasury Fair

| 22-11-2017 | treasuryXL | TIS Treasury Intelligence Solutions |

The DACT (Dutch association of Corporate Treasurers) will be holding their annual Treasury Fair in Noordwijk at the Hotel van Orange on 23rd and 24th November 2017 – the most important annual treasury event in the Netherlands. Discover treasury best practices, learn about the latest trends and exchange experiences. It will contain 9 practical workshops spread out throughout the day on topics including, among others, trade finance, supply chain finance, liquidity forecasting, cyber security and the Blockchain. There are more than 50 exhibitors present at the Trade Fair including Treasury Intelligence Solutions GmbH- a partner of treasuryXL.

Company Profile

TIS is the leading cloud platform for managing corporate payments, liquidity and banking relationships worldwide. The company delivers SMART PAYMENTS to help customers make BETTER DECISIONS. TIS enable companies to make more efficient, more secure and more cost-effective payment transactions. In addition, TIS enables customers to make better decisions when analysing financial and operational performance based on real-time payment flows. All mission-critical processes related to payment transactions are integrated into a multibank-capable, audit-proof cloud platform. This is a single point of contact for enterprise customers when managing and analysing their payment flows across the organisation. TIS take care of managing various payment formats, communication channels with banks, and ERP-agnostic integration. Offered as Software as a Service (SaaS), the ISO certified TIS solutions are quickly up and running without the complexity and cost of a long IT project.

If you are at the Treasury Fair, please take your time to visit their stand and mention treasuryXL.

Last week TIS raised $12 million in additional financing from international VC firm 83North. Read more on their website

This is TIS’s own announcement on their website announcing their participation.

We wish TIS success at the DACT Treasury Fair!!

If you want to find out more about TIS and their services and products please refer to their company profile on treasuryXL.

Treasury Services at the DACT Treasury Fair

| 20-11-2017 | treasuryXL | Treasury Services |

The DACT (Dutch association of Corporate Treasurers) will be holding their annual Treasury Fair in Noordwijk at the Hotel van Orange on 23rd and 24th November 2017 – the most important annual treasury event in the Netherlands. Discover treasury best practices, learn about the latest trends and exchange experiences. It will contain 9 practical workshops spread out throughout the day on topics including, among others, trade finance, supply chain finance, liquidity forecasting, cyber security and the Blockchain. There are more than 50 exhibitors present at the Trade Fair including Treasury Services- a partner of treasuryXL.

Company Profile

Treasury Services structurally improves the bottom line of its clients by cutting their costs and by improving their efficiency in finance. We create a competitive advantage for our clients by implementing innovative solutions. Treasury Services offers Treasury Consultancy & Advice, Treasury Management Software, Treasury Training & Education and Financial Engineering Solutions. With these building blocks we can create complete solutions in Treasury Management, Cash Management, Risk Management, Corporate Finance and Treasury Control. Treasury Services has an international portfolio of corporates, financial institutions and non-profit organisations as clients.

Treasury Services recently strengthened its FX Risk Management Advisory services by entering into a partnership with Rob Beemster of Barcelona Currency Experts. (See Press release). Rob will also be present personally during the DACT Treasury Fair.

For the DACT Treasury Fair we have developed an FX Quick Scan which gives interested companies an immediate insight into their FX situation. As a result of this “few minutes” survey, companies can decide to make an appointment with Treasury Services for a more in-depth discussion / analysis of the FX situation of their company. Read more on their website.

If you are at the Treasury Fair, please take your time to visit their stand and mention treasuryXL.

We wish Treasury Services success at the DACT Treasury Fair!!

If you want to find out more about Treasury Services and their services and products please refer to their company profile on treasuryXL.

Is uw organisatie klaar voor MiFID II? – E-learning uitgelicht

| 08-11-2017 | Financial Training Hub |

Na de vorming van de euro is het toezicht op financiële instellingen en markten geïnternationaliseerd. Hierbij is het logisch om een ‘level playing field’ binnen de eurozone te realiseren om reguleringsarbitrage te voorkomen.
De vorming van een level playing field voor het prudentieel toezicht op financiële instellingen vindt plaats via de Bazelse akkoorden en Solvency regelgeving. Prudentieel toezicht heeft als doel om financiële instellingen gezond te houden en faillissement te voorkomen door bedrijfseconomische oorzaken. Naast prudentieel toezicht is er ook gedragstoezicht dat is gericht op de bescherming van beleggers, bijvoorbeeld bij de handel in financiële producten op de beurs. Dit gedragstoezicht is sinds 2007 vastgelegd in Europese regelgeving via de Markets in Financial Instruments Directive (MiFID).

De politiek heeft sinds begin jaren ’80 de regulering van het financieel stelsel gebaseerd op het principe van vrije marktwerking. Op basis van dit principe kregen financiële instellingen steeds meer ruimte om hun activiteiten te ontplooien onder de veronderstelling dat markten voldoende zelfregulerend vermogen hebben om het nemen van onverantwoorde risico’s te voorkomen. Tijdens deze periode globaliseerde de financiële sector snel, nam de groei van de kredietverlening en derivatenhandel sterk toe en ontstonden er zeer grote too-big-to-fail systeembanken. Too-big-to-fail betekent dat faillissement van een dergelijke systeembank het totale financiële systeem destabiliseert met mogelijk ernstige negatieve economische gevolgen zoals gebeurde na de beurscrash van 1929. Tegelijkertijd groeide de licht gereguleerde schaduwbanksector in hoog tempo. Financiële instellingen binnen deze sector, zoals hedge funds, kunnen meer risico’s nemen om hogere rendementen na te streven.

Uit een groot aantal calamiteiten is gebleken dat toezichthouders niet meer adequaat konden ingrijpen bij de toenemende vrije marktwerking en dat zelfregulering onvoldoende plaats vond. Er zijn bijvoorbeeld een groot aantal nieuwe financiële producten ontwikkeld en verkocht die veel klanten in problemen hebben gebracht. Voorbeelden van deze producten in Nederland zijn: aandelenlease, woekerpolissen, tophypotheken en MKB renteswaps. Daarnaast manipuleerden handelaren op de financiële markten rente- en valutabenchmarks om voordeel te behalen: Libor (rente) en W/M Reuters (valuta). Uiteindelijk bleek tijdens de kredietcrisis van september 2008 na het faillissement van Lehmann Brothers, dat systeembanken bedrijfseconomisch fragiel waren geworden door het nemen van grote risico’s om hoog rendement te kunnen behalen. Hierdoor hebben overheden en centrale banken ongekende interventies moeten uitvoeren om een ineenstorting van het financiële stelsel te voorkomen.

Door deze kredietcrisis is het politieke klimaat gekeerd en is op basis van strengere regelgeving het toezicht geïntensiveerd. Naast introductie van strengere regels voor prudentieel toezicht, wordt ook het gedragstoezicht aangepast met de invoering van de Europese MiFID II per 3 januari 2018. MiFID II geeft de Autoriteit Financiële Markten (AFM) aanzienlijk meer bevoegdheid om te interveniëren en sancties op te leggen, vooral op het terrein van corporate governance, product governance en product intervention.

Vanwege de omvang en complexiteit is de impact van MiFID II binnen de financiële sector voor veel instellingen nog onduidelijk. Deze instellingen doen er verstandig aan om hoge prioriteit te geven om MiFID II-compliant te worden om interventies of sancties van de toezichthouder te voorkomen.

E-learning: MiFID II / MiFIR

Deze e-learning introduceert deelnemers in het Europese financiële toezicht en de in 2018 ingaande MiFID II richtlijn. Na deze introductie biedt deze e-learning deelnemers gedetailleerde kennis over twee belangrijke onderdelen van MiFID II: product governance & intervention en corporate governance.

Deze e-learningmodule is geschikt voor alle medewerkers binnen de financiële sector en andere geïnteresseerden. De e-learning bestaat uit 3 sessies met ruim 45 sheets met begeleidende tekst. Bij elke sessie is er een uitgebreide quiz bestaande uit meerkeuzevragen.

Over deze module

Deze module is gecreëerd door Financial Training Hub en wordt op het platform van Financial Training Hub aangeboden. Na afronding van deze e-learning heeft u voldoende kennis om bij de Financial Training Hub op diverse onderwerpen een meer specifieke traditionele training te volgen op aanvraag.

Korting

Deze online training bestaat uit 3 sessies. Elke sessie bestaat uit een presentatie met aanvullende tekst (notes) en een bijbehorende quiz. Deze training kost EUR 70.

Ontvang via treasuryXL korting op deze e-learning en/of de e-learning Banken en Financiële markten in vogelvlucht.
Stuur een mail naar [email protected] voor meer informatie. 

 

Banken en Financiële Markten in Vogelvlucht – E-learning uitgelicht

| 02-11-2017 | Financial Training Hub |

Zonder banken en financiële markten zou onze huidige economie en welvaart niet mogelijk zijn. En of u het nu leuk vindt of niet, banken waren en zijn onmisbaar voor onze moderne maatschappij. Iedereen doet, al dan niet bewust, dagelijks zaken met of via banken. Sinds de jaren ’80 heeft er een ongekende schaalvergroting plaatsgevonden in de financiële sector. Door deze schaalvergroting hebben banken zich ontwikkeld tot gigantische financiële supermarkten die een zeer uitgebreid aantal financiële diensten en producten aanbieden. Banken zijn tegenwoordig IT-bedrijven waar een grote groep specialisten werkt met beperkte financiële vakkennis.

Een groot deel van deze specialisten en de meeste bankklanten weten niet wat banken doen en waarom ze een sleutelrol spelen in onze economie. Wat is de invloed van banken op ons dagelijks leven en waarom zijn ze zo belangrijk? En: hoe is het mogelijk geweest dat banken een ongekende crisis op financiële markten en onze economie hebben veroorzaakt? Wat gebeurt er op financiële markten en waarom? Welke rol speelt de Europese Centrale Bank en waarom staat de huidige rente zo laag?

Met het volgen van deze gemakkelijk toegankelijke e-learning maakt u een vogelvlucht over de financiële wereld waardoor u algemene kennis en inzicht verkrijgt over diverse onderwerpen waaronder: monetair beleid, betalingsverkeer, banksoorten en activiteiten, kenmerken van financiële producten, prijzen en prijsvorming, benchmarks, motivatie en organisatie van handel, financiële risico’s, toezicht en compliance.

Deze e-learning bestaat uit vijf sessies

  • Kernactiviteiten van Banken
  • Dienstverlening en Banksoorten
  • Activiteiten op de financiële markten
  • Motivatie en uitvoering van handel
  • Banken, operationeel risico en compliance

Elke sessie bestaat uit een presentatie met uitgebreide begeleidende teksten en een quiz met ruim 20 meerkeuze vragen. Een aantal presentaties bevat korte videofragmenten.

Studieduur

De geschatte tijdsduur voor het doorlopen van iedere sessie plus het maken van de quiz is  2 – 2,5 uur. Het doorlopen van de volledige e-learning-module zal ongeveer 10-15 uur kosten.

Doelgroep

Deze e-learningmodule is geschikt voor alle medewerkers binnen de financiële sector en andere geïnteresseerden.

Over deze module

Deze module is gecreëerd door Financial Training Hub en wordt op het platform van Financial Training Hub aangeboden. Na afronding van deze e-learning heeft u voldoende kennis om bij de Financial Training Hub op diverse onderwerpen een meer specifieke traditionele training te volgen op aanvraag.

Korting

Deze online training bestaat uit 5 sessies. Elke sessie bestaat uit een presentatie met aanvullende tekst (notes) en een bijbehorende quiz. Deze training kost EUR 89.

Ontvang via treasuryXL korting op deze e-learning en/of de e-learning MiFID II/ MiFIR.
Stuur een mail naar [email protected] voor meer informatie. 

 

TIS & FX Treasury Webinar: Corporate Payments Optimization

| 06-10-2017 | TIS | 2FX Treasury | Sponsored content |

TIS and 2FX Treasury organize a webinar that we would like to bring to your attention. On October 19th between 04:00 and 04:45 PM TIS and 2FX Treasury will host: Corporate Payments Optimization: How to reduce complexity in your business. An interesting session for treasury professionals. 

Complexity is not your friend. Whether in your finance, treasury, shared services or IT departments, improved processes help to reduce risk.
How do the most efficient and effective businesses in today’s world manage a multi-region, multi-bank, and multi-ERP environment? How have leading finance, treasury, and IT professionals gained visibility across their corporate payments landscape?

Join the optimization discussion in this webinar where we discuss business cases based on:
  • Current challenges
  • Standardization and automation of corporate payments through pre-built bank connectors and formats
  • Reduced operational and financial risk due to increased transparency and straight through processing (STP)
  • Enhanced security and compliance

First 100 days of a treasurer

| 11-9-2017 | TIS (Treasury Intelligence Solutions GmbH) – Sponsored content |

When a government official enters into office, the 100 days in the new role are closely observed by all. Similarly, the first impressions left by a new treasurer are often long lasting and critical to success further down the road. In most cases, after the first three months, all stakeholders have formed their opinion.

Sounds familiar? We know that the first 100 days in a new job are known to be crucial in setting the right course. The challenge facing treasurers is to acquire a quick overview, identify company-critical risks, introduce necessary measures at short notice and, at the same time, convince the new boss that they are also able to set the right strategic course.
In our Executive Briefing, our treasury experts share their experiences and provide tips and insights to support you in the first 100 days of your latest position.

TIS (Treasury Intelligence Solutions) GmbH

 

Why is e-invoicing not the same as a PDF?

| 6-9-2017 | PowertoPay – Unified Post | Sponsored Content |

When they hear e-invoicing, companies often think that this is sending invoices by e-mail. However, e-invoicing is more than that. Not only sending the invoice is part of this, but also the electronic booking, payment and collection of the money belongs to this process. Electronic invoicing leads to a major save of costs. For the sender, but especially for the receiver. Since e-invoicing is digitalizing invoicing for the sender as well as the receiver, a PDF-invoice is not seen as electronic invoicing.

When receiving a PDF the receiver still has to, with or without the help of OCR software, manually put data into a systems or he has to correct it. In the case of e-invoicing, the receiver gets all the data electronically which can be automated with their accounting systems. Manual input is not necessary anymore and the control of the content of the invoice can be automated.

Automated

When a sender decides to do e-invoicing instead of just sending a PDF, there is a world of benefits for the entrepreneur. First of all, e-invoicing is like registered post but then faster. You always know for sure that the invoice is received and you’re always being informed about that. Since the payment period usually starts at the moment the invoice is registered, the e-invoice can shorten the payment period with a couple of days.  Without intervention of the post or post rooms or other internal departments, the e-invoice lands directly into the financial system of the receiver. Reminders can be sent automatically and payment options can be built into the invoice or reminder. E-invoices can be simply archived digitally which makes them easy to find and this way they’re always accessible within the organization. With e-invoicing you are ready for the future. It’s only a matter of time until receivers don’t want to receive invoices any other way. The (Dutch) government even made e-invoicing (so not PDF’) mandatory as from the 1st of January.

E-invoicing Method

Paper invoices and PDF invoices via e-mail are most of the time directly exchanged between two parties. Of course this is the case with e-invoices. In this so-called two-corner model, two parties make arrangements on the e-invoice format they use and about the technical connection. However, there are a lot of different formats in the electronic invoicing world and that variety has a function. A format (invoice standard), often reflects the specific needs of a sector or collaboration. Every sector has its own order and invoice process, that one format can even be undesirable.

Billing Service Provider

In the three-corner model, a Billing Service Provider (UnifiedPost) takes the burden away for both the sender and the recipient in the invoice process. The sender that uses its own sector standards, the billing service provider makes sure that the invoice gets to the receiver in their correct format. Preferably electronic, but e-mail or post are also optional. Another advantage for the sender is that there is only one technical link that should be realized with the billing service provider. The billing service provider is taking care of different links on the receiver-side. By translating different formats, the billing service provider is making sure that the receiver receives all his invoices electronically the same way and that the authenticity and the integrity of the invoice is determined the right way. Billing service providers have got a large network and make agreements with (large) accounting systems.

Simple with great advantages

By using an billing service provider, companies can easily exchange electronic invoices directly with many providers from different sectors and suppliers. This requires one link (one-time setup) between the accounting system and the platform of the service provider. Small companies can also use a webportal for sending and receiving e-invoices.

If you want to read more about the services of PowertoPay or about e-invoicing please click the following link:

Learn more about e-invoicing with these facts and figures. 

 

PowertoPay – Unified Post

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Startup FinTech company Facturis and the traditional bank: How do they do it?

| 23-8-2017 | PowertoPay – Unified Post | Sponsored content |

Facturis, a partner of UnifiedPost, is an online platform that helps to optimize the financial situation of small and medium-sized enterprises in the Netherlands. The platform facilitates a more efficient flow of incoming and outgoing invoices, debtor management, retrieval of digital debit authorizations, dynamic discounting and dynamic working capital credit. In this interview, Nico Ten Wolde, CEO of Facturis, is telling more about developments in the financial technical (FinTech) world.

 

How did Facturis originate from the Rabobank?

Nico: “Rabobank started a strategic orientation in 2010 to increase its added value and uniqueness for its business customers. Rabobank wants to provide services within the customers’ business processes whenever and wherever they are needed. Where Rabobank has traditionally focused on offering products such as transactions, finance and insurance, she wanted to offer services to support the full order-to-cash flow process of her customers. This goes further than the execution of transactions and the provision of funding. By offering different services that work in synergy on one platform, the customer has lower operating costs and a lower need for external financing. In order to achieve this, Rabobank has established a partnership with UnifiedPost in the form of Facturis. UnifiedPost delivers the invoicing platform technology.”

What is the target group of Facturis? What do you do to connect the product to this target group?

Nico: “Facturis focuses on the business market, with the primary focus on small and medium-sized enterprises (SMEs). These types of organizations need to obtain services from many different parties in order to optimize the financial and administrative processes. Because they buy services from different parties, there is insufficient insight into and grip on the overall financial process. By integrally providing services from various partners on one platform, we give entrepreneurs more insight into their financial situation. That goes further than sending invoices – it’s about getting bills paid as quickly as possible.”

Fin Tech initiatives – what changes?

Everyone talks about the changing role of the banks, partly through the FinTech initiatives. What do you think are the things we already notice?

Nico: “What I see is that 10 years ago a bank was the only place you would consider for financial services, this is no longer always the case. Think of FinTech parties like Adyen, which offer a wide range of financial products from banks and other financial institutions on a platform. The customer no longer deals directly with a traditional bank. In addition, we see a strong growth of (crowd) funding platforms. The financing is no longer obtained through a bank. More recently, several blockchain initiatives and the oncoming implementation of PSD2 will create new opportunities for players outside the traditional banking world.”

Why do you think banks will increasingly work with FinTech companies? What is the benefit for the banks?

Nico: “On the one hand, banks often have to deal with complex legacy systems which limit the possibilities to quickly implement new solutions. On the other hand, banks have to deal with implementing and maintaining new rules and regulations with the current processes. This makes it almost impossible to quickly implement innovations. FinTech companies can quickly launch new concepts for specific target groups. Through cooperation with banks, the power of the existing brand and distribution channel is optimally utilized. A win-win situation for the customer, the FinTech company and a bank.”

What was the biggest success in Facturis?

Nico: “The launch of the pilot Invoice Credit. The Invoice Credit is a dynamic working capital credit that moves along in real-time with the (outgoing) invoice flow of a company. As a result, the entrepreneur does not always have to return to his bank to make an adjustment on his credit line. Due to the flexibility of InvoiceCredit, companies can streamline the flow of money, thus optimizing their working capital. InvoiceCredit fulfils the companies need for a credit that reflects fluctuations in the invoice flow and that grows along with the company.”

What is your biggest challenge within Facturis?

Nico: “Our biggest challenge is to maintain the speed you need as a FinTech to be successful and to be able to continue to innovate. Laws, regulations and legacy systems sometimes limit the speed to launch new services quickly within large corporate organizations. In cooperation with large organizations, such as banks, we face the challenge of balancing speed and adopting new banking services.”

How has such a creative thinking startup within the (traditional) bank been adopted so well?

Nico: “On the one hand, with a lot of missionary work within Rabobank in the form of presentations and writing many memo’s to convince the right stakeholders inside and outside the Rabobank. On the other hand, the arrival of Wiebe Draijer (Chairman of the Board of Rabobank) helped us greatly with the adoption of Facturis within the Rabobank. With the establishment of a FinTech & Innovation department, Rabobank made a clear choice for the adoption of FinTech companies in the future.”

What do you think is the most successful FinTech initiative in the market?

Name 1 launched and 1 that has not yet been launched.

Nico: “Launched: Kabbage: Kabbage is an American FinTech that can assess a consumer’s or SME’s financing request within a few minutes.

Not launched: Easytrade, an innovative currency hedging solution for hedging currency risks of (international) companies. Easytrade is a new FinTech initiative created by Rabobank Moonshot Program, an internal acceleration program aimed at realizing the advancing ideas of employees.”

What do you think are the most important FinTech developments in the near future?

Nico: “In the coming years, I see major changes in risk management. Through the application of AI and machine learning, we are able to better estimate risks and utilize opportunities with a much larger predictive ability. This has a positive impact on customers, we can deliver services exactly when the customer needs them. In addition, integrating blockchain initiatives and virtual currencies within the financial sector will take a huge run. With the implementation of PSD2, it is possible for FinTech companies to combine the old world and the new world. This allows for gradual adoption
of these new developments for customers.”

PowertoPay – Unified Post

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