Some organizations may not have the expertise and resources to formulate foreign exchange policies and risk management strategies, while other organizations might have measures in place that haven’t been updated to reflect their current risk profile. Or maybe a business is under the impression that their foreign exchange risk isn’t as serious as it is, and that other aspects of the business should be of higher priority.

Any organization that works with international currencies in any capacity will face foreign exchange risk, but there’s no one-size-fits all solution: your organization’s risks will be unique to your operation, and an effective risk management strategy will need to be tailored to address your risk profile.

Keep an eye on this blog: we’ll go into further detail about assessing your organization’s foreign exchange risks and developing your own plan in the coming weeks. Today, we wanted to start off the conversation with a look at some of your business’s potential foreign exchange risk factors.

Is your organization making these risk management mistakes?

Whether your business lacks a foreign exchange risk management plan altogether or you’re looking to enhance your existing procedures, it can be difficult to know where to begin.

Below are some of the most common—and costly—foreign exchange mistakes that businesses make. Take a moment to read through them, and consider where your organization falls.

1. Not understanding your foreign exchange risk level. Do you know if your organization faces any foreign exchange risk? How much? What are your risk factors? What are the potential impacts to your business? Many businesses (particularly smaller ones) don’t know the answers to these questions. Without a proper, thorough risk assessment, your organization could be exposed to risks you haven’t even considered.
2. Not having a foreign exchange risk management policy. After the risk assessment, the next step for your organization is crafting a comprehensive risk management policy that addresses your potential foreign exchange risk factors. Without a policy, your organization would only be able to react to problems after they’ve already happened and potentially caused damage.
3. Focusing just on the rates, at the expense of other factors. Exchange rates are one of the most important aspects of foreign exchange, but they aren’t the only important thing. When assessing foreign exchange providers, don’t just look at the rates they offer. Look at the other services they offer and whether they can benefit your business. And be discerning: if something sounds too good to be true, it’s possible that it is.
4. Not taking advantage of all of the risk management products available. As we said above, every organization is different. A strategy or solution that works for one business might not be the best one for you. Take your time when speaking with foreign exchange providers and make an effort to discuss all of their product offerings.
5. Getting overwhelmed by complex administration. If your organization is responsible for handling a high number of transactions, the day-to-day processes could be distracting from the bigger picture (and potentially, bigger issues). A foreign exchange provider can help your business to reassess your processes to better suit your business’s needs.
6. Not having a handle on compliance. Strict regulatory compliance is absolutely necessary for any business that deals with foreign exchange. But from varying national requirements to potentially time-consuming processes, compliance can be difficult for businesses that don’t have the right expertise or resources, and can lead to regulatory delay.
7. Poor internal communication. If your team members aren’t communicating well with one another, it will be very difficult for your business to make decisions that are best for the business as a whole, and could even lead to conflicting decisions being made by out-of-sync managers.
8. Working with a foreign exchange provider stuck in rigid processes. Just working with a foreign exchange provider won’t guarantee good results for your business. You should work with a foreign exchange provider that understands your business’s needs and offers variety and flexibility in its solutions. A provider with limited, inflexible offerings may not be able to offer your business what it needs to reduce its risks.
9. Not shopping around for the right foreign exchange provider. Continuing from our last point, we’d like to emphasize that the right foreign exchange provider will understand your needs and have the expertise and resources to help your business achieve its goals. Don’t settle for the first provider you meet with. Take some time to explore your options and find the one that is best-equipped to aid your business with its foreign exchange risk.

Everyone’s circumstances are different, and whether it’s the right time to make a money transfer will depend on you and your needs. But what we can share with you are some of the circumstances in which money transfer is the safest, fastest, and most convenient option for sending money internationally.

Sending Money to Loved Ones at Home (or Abroad)

Whether you’ve moved abroad for school or work or your loved ones have relocated to another country, there could come a time when you’ll want to send money to one another (particularly if you’re supporting your family or you have a dependent abroad). You could take the low-tech route and send money through snail mail, but not only will you have to wait quite some time for it to be delivered, there’s also the potential of it being lost or tampered with in transit.

For these types of situations, money transfer is ideal because you can trust that the money will reach your recipient quickly, and be completely secure during the trip.

Putting Money in Your Own Account in Another Country

Yes, you absolutely can transfer to yourself! If you frequently travel between your new home country and your old one, you probably still have a bank account back home. If you want to keep a sum of money in that account and continue to build your savings, you can transfer directly to your own account. You can build up your savings from overseas, and you won’t be privy to the potentially unfavorable exchange rates you might get if you waited to exchange through your local bank.

If you’re looking to maximize the amount of money you can put in your account, you could set up a Rate Alert to let you know the best time to transfer. No need to constantly check the markets—XE can do that for you.

Making International Payments

You might be making payments to another country. You could be an employer paying employees located overseas, you could be making investments, or you could be making payments for educational fees, medical bills, mortgages, or pensions. Regardless of why you need to be making the payments, using an online money transfer provider to make your payments will ensure that your payments always arrive safe and sound by their deadline.

Additionally, if you’re in a situation where you need to make these international payments on a regular basis (for paychecks or mortgage payments, for example), you can set up a recurring series of payments through Regular Payments Abroad. For just a one-time setup, you can rest assured knowing that your payments are queued up and ready to go.

Exchanging Currency

Think about the last time you traveled to another country. Did you have their currency on hand? It’s more likely that you needed to get a supply for your trip. Exchanging money at your local bank, at an airport kiosk, or at a bank or ATM at your destination are all usable methods, but they’re not the best for one reason: rates.

Banks and other currency exchange services set their own exchange rates. It’s great for them, but it might not be as great for you. The rate will favor the institution, and you might not get as much bang for your buck when you exchange.

If you choose to get your currency ahead of time with an online money transfer, however, you can trust that you’re getting the fair, honest mid-market rate. What you see is what you get: no hidden service fees anywhere.

In short…

If you need to take the money you have and exchange it to another currency, an international money transfer is the best option for several reasons:

• You can trust that your money will arrive at its destination safe and sound, with your information completely secure;
• Your money will arrive at its destination quickly, within a few business days (but often sooner), and you’ll know exactly when it will arrive so you can plan for any payment deadlines;
• It’s easy to do online from anywhere, and can be initiated 24 hours a day, 7 days a week.

But what happens if you want to make a future transfer, and the rates aren’t in your favor? Are you left with no option but to just sit tight and hope that the markets eventually move towards the rate that you want?

Don’t worry, that’s not your only option. Instead, you can set up a market order that will allow you to target your ideal rate.

What is a market order?

Remember how we described forward contracts as the “buy now, pay later” transfer option? Market orders would be the “buy now, transfer later” option.

When you make a market order, you can specify your target rate at which you’d like to exchange your currencies. The current rate doesn’t matter: the markets are constantly moving, and you’ll never know when your desired rate will be live.

After you’ve placed your market order and set your target rate, your work is done, and now it’s up to the markets. Once your rate is live, your money transfer will send, allowing you to transfer currency at your ideal rate.

What’s the difference between a market order and a rate alert?

If you’ve set up a rate alert before, you might think that this sounds a little familiar. And it’s true: both rate alerts and market orders are tools that can help you improve the efficacy of your future money transfers. The difference is all in their names.

• A rate alert is an alert letting you know that it could be time for a transfer. It informs you that the rates are in your favor, but it’s up to you whether you want to make a transfer at this time. If you regularly make transfers (for purposes like sending money to an account in another country or loved ones abroad), rate alerts will let you know when the best time to do so is.
• A market order places an order for a future transfer. You’ll enter your currencies, amount to transfer, and desired exchange rate, and the transfer will initiate once the rate is live.

When would I want a market order?

Depending on the currencies you want to transfer and what’s going on in the world at the time, your currencies could be subject to quite a bit of volatility. If you’re contending with frequent market motion, setting up a market order can help you to ensure that you’ll be able to make your transfer at the best possible rate, whenever that may be.

Market orders are also a great option for transfers that aren’t time-sensitive. Some transfers (such as bills or educational payments) need to be made by a certain date, but if your transfer doesn’t come with its own hard deadline, you can take advantage of market orders to make the most of your money in your transfer.

How do I set up a market order?

Ready to set up a market order? It’s no more complicated than sending any other money transfer. If you don’t have an account, take just a few minutes and sign up for your free account first. If you’re already registered, visit the Money Transfers page to learn more about how you can get started.

When you just want to make just one quick transfer on the spot, without any additional considerations or extra hassle, a simple spot transfer will make the process quick and simple. If you know you’re going to be making multiple transfers on a consistent basis, Regular Payments will ensure that you can make all of your payments, without having to worry about entering the same information ad nauseam.

But let’s say that you know you want to make a money transfer, you know how much you want to transfer, and the rates are good, but you’re not quite ready to send it out. In that case, you’ll probably want a forward contract for your international money transfer.

What is a forward contract?

In a forward contract, you’re making an agreement to transfer:

• A predetermined amount of a certain currency
• To another predetermined currency
• At a predetermined date
• At a locked in currency exchange rate.

In short? You let us know what you’re exchanging, how much you want to transfer, and when you want to make the transfer, and your transfer will be sent on that date. So if the rates are in your favor but you aren’t planning on making a payment or purchase just yet, you can still take advantage of the favorable rate without having to make your full transfer.

We like to think of forward contracts as the buy now, pay later option. You’ll pay a small deposit now, but you won’t make the bulk of your payment until your set transfer date.

When would a forward contract be the right move for me?

Forward contracts are a great option if you’re worried about potential fluctuations in your currency pairs. Sure, you could just wait until you’re ready to make your payment or purchase to make your transfer, but you can’t guarantee that you’ll like your rate when the time comes.

Are you planning on making any larger purchases, particularly property or investments? You can ensure you’ll get the most for your money if you lock in your good rate now, even if you won’t be making your transfer for months.

How do I set up a forward contract?

Setting up a forward contract is no more complicated than any other money transfer. Ready to get started? Visit our Money Transfer page to learn more about our options and how we can help you initiate your transfer.