Tag Archive for: e-invoicing

Why is e-invoicing not the same as a PDF?

| 6-9-2017 | PowertoPay – Unified Post | Sponsored Content |

When they hear e-invoicing, companies often think that this is sending invoices by e-mail. However, e-invoicing is more than that. Not only sending the invoice is part of this, but also the electronic booking, payment and collection of the money belongs to this process. Electronic invoicing leads to a major save of costs. For the sender, but especially for the receiver. Since e-invoicing is digitalizing invoicing for the sender as well as the receiver, a PDF-invoice is not seen as electronic invoicing.

When receiving a PDF the receiver still has to, with or without the help of OCR software, manually put data into a systems or he has to correct it. In the case of e-invoicing, the receiver gets all the data electronically which can be automated with their accounting systems. Manual input is not necessary anymore and the control of the content of the invoice can be automated.

Automated

When a sender decides to do e-invoicing instead of just sending a PDF, there is a world of benefits for the entrepreneur. First of all, e-invoicing is like registered post but then faster. You always know for sure that the invoice is received and you’re always being informed about that. Since the payment period usually starts at the moment the invoice is registered, the e-invoice can shorten the payment period with a couple of days.  Without intervention of the post or post rooms or other internal departments, the e-invoice lands directly into the financial system of the receiver. Reminders can be sent automatically and payment options can be built into the invoice or reminder. E-invoices can be simply archived digitally which makes them easy to find and this way they’re always accessible within the organization. With e-invoicing you are ready for the future. It’s only a matter of time until receivers don’t want to receive invoices any other way. The (Dutch) government even made e-invoicing (so not PDF’) mandatory as from the 1st of January.

E-invoicing Method

Paper invoices and PDF invoices via e-mail are most of the time directly exchanged between two parties. Of course this is the case with e-invoices. In this so-called two-corner model, two parties make arrangements on the e-invoice format they use and about the technical connection. However, there are a lot of different formats in the electronic invoicing world and that variety has a function. A format (invoice standard), often reflects the specific needs of a sector or collaboration. Every sector has its own order and invoice process, that one format can even be undesirable.

Billing Service Provider

In the three-corner model, a Billing Service Provider (UnifiedPost) takes the burden away for both the sender and the recipient in the invoice process. The sender that uses its own sector standards, the billing service provider makes sure that the invoice gets to the receiver in their correct format. Preferably electronic, but e-mail or post are also optional. Another advantage for the sender is that there is only one technical link that should be realized with the billing service provider. The billing service provider is taking care of different links on the receiver-side. By translating different formats, the billing service provider is making sure that the receiver receives all his invoices electronically the same way and that the authenticity and the integrity of the invoice is determined the right way. Billing service providers have got a large network and make agreements with (large) accounting systems.

Simple with great advantages

By using an billing service provider, companies can easily exchange electronic invoices directly with many providers from different sectors and suppliers. This requires one link (one-time setup) between the accounting system and the platform of the service provider. Small companies can also use a webportal for sending and receiving e-invoices.

If you want to read more about the services of PowertoPay or about e-invoicing please click the following link:

Learn more about e-invoicing with these facts and figures. 

 

PowertoPay – Unified Post

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7 reasons why you should do e-invoicing too

| 30-6-2017 | Mark van de Griendt | PowertoPay – UnifiedPost – Sponsored content |

E-invoicing is more than just a PDF that you send via e-mail. It’s a fully-automated process that enables receivers to get the invoice directly into their financial system. In this blog our expert Mark van de Griendt van Power toPay/Unified Post has summed up some of the key benefits for senders and receivers of electronic invoices.

Key benefits

1. Shorter payment periods: Since with e-invoicing invoices are being processed faster, they can be paid sooner. E-invoices are directly sent to the financial system, which make the chance that they end up in the wrong hands almost impossible.

2. Lower costs, fewer actions: Saving money on things as paper, ink and post stamps. Sending a paper invoice is 57% more expensive than e-invoicing and receiving a paper invoice is even more than 60% more expensive than receiving an e-invoice (Billentis).

3. E-invoice is delivered directly with confirmation of reception: Since you can track whether the invoice is delivered or not, it’s easier to have a clear insight of the status of your invoices sent. Now that you know for sure that the receiver actually received their invoice, you can confidentially do a follow up (if not automated).

 

 

4. Contributing to durability: Of course less paper is good for the environment. An e-invoice solution will remove at least 80% of paper from most accounting departments. Replacing unnecessary waste of paper by electronic invoicing, will save a lot of paper which means more trees.

5. No more need of manual input or scan recognition software
The the e-invoices are automatically loaded into financial system of the receiver. That is why manual input is not necessary anymore since all the data of the invoice are correctly loaded into the position where it needs to end up at. Scan recognition software is basically built in e-invoicing, since data is automatically recognized.

6. Safety – less chance on “ghost invoice”: A ghost invoice means that the invoice is fake. It’s an invoice for services or products which have never been delivered. The e-invoices are automatically checked on authenticity.

7. Clear insight into business processes: The financial department is very important to a business When it’s a mess, it’s stressful for the employees but it’s also bad for the prospects of the company. E-invoicing takes this mess away, since invoices cannot go wandering around ending up at the wrong persons. A clear and solid insight into the status of all invoices is a clear and solid insight into a company’s business processes.

Mark van de Griendt – Cash Management Expert at PowertoPay

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The PAYPERS releases the B2B Fintech: Payments, Supply Chain Finance & E-Invoicing Guide 2017

| 13-6-2017 | The PAYPERS | treasuryXL

Like last year The PAYPERS releases a dedicated guide with global insights on the transaction banking, B2B payments, supply chain finance & e-invoicing market. The pages of this year`s edition keep the vibrant and dynamic atmosphere of the banking & payments industry they shared with you in previous editions.

The 2017 Guide

The fresh pages of 2017 Guide offer its readers eye-opening information and valuable insights from experts who shared  their thoughts with PAYPERS. The ink just dried mapping different approaches that banks vs vendors have in relation to payments innovation and underlines the main aspects of the changing role of banks in the financial supply chain market. The guide offers you an overview of how the financial supply chain ecosystem is evolving and what structures you need to strengthen in order to keep a robust architecture within your supply chain finance programmes.

More than that, the guide puts together pieces from the global e-invoincing space pointing at the peculiarities per region, experts share their thoughts on this, offering you relevant and up to date information.

Also, considering the changes that are taking place in the regulatory environment, the Guide will help its readers understand the impact of the upcoming regulatory developments (PSD2, KYC & the 4th AML directive, 2014/55/EU Directive, etc.) and how they will shape the future of the European payments industry.

 Highlights of the report

The Guide introduces its readers to digital transaction banking and the ways it is shaping the industry;

  • In this edition they will present you the most challenging aspects of implementing APIs for the corporate segment and how is this going to transform the banking industry;
  • PSD2 and Open Banking, currently one of the most discussed topics in the European payments industry, received as well valuable insights;
  • You can also find dedicated pages to subjects such as the most recent innovations in payments, all about commercial payments, the continuous rise of fintech, e-invoicing market characteristics and latest trends.

The guide offers valuable information for industry professionals, associations, analysts, industry solutions providers and fintech enthusiasts via a thoughtfully structured journey into the dynamic world of B2B payments, supply chain finance and e-invoicing. Also, the guide is completed by a detailed online company profiles database with advanced search functionality.

Download here your free copy of the B2B Fintech: Payments, Supply Chain Finance & E-invoicing Guide 2017.

treasuryXL – The PAYPERS

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B2B Fintech: Payments, Supply Chain Finance & E-Invoicing Guide 2016

| 14-06-2016 | treasuryXL |

The B2B Fintech: Payments, Supply Chain Finance & E-Invoicing Guide 2016 has been released by the Paypers. The guide is a map of the complex and dynamic world of Fintech. Carefully documented, the guide keeps readers informed about the latest developments and opportunities in B2B payments, SCF, and e-invoicing.

The guide offers valuable information for industry professionals, associations, analysts, industry solutions providers and Fintech enthusiasts via a thoughtfully structured journey into the dynamic world of B2B payments, supply chain finance and e-invoicing. Also, the guide is completed by a detailed online company profiles database with advanced search functionality.

Highlights of the report:

  • the future of banking innovation from two leading banks (Deutsche Bank, UniCredit);
  • the most interesting use cases for blockchain in B2B payments and supply chain finance (Aite Group, Innopay, Orchard Finance);
  • how to reinvent the correspondent banking model as we know it today (SWIFT);
  • the challenges for international payments & financing projects (sharedserviceslink, KAE, NAPCP, Token, Future Asia Ventures, INTIX);
  • supply chain finance: a significant new proposition in the financing of trade and supply chains, but what’s next (ICC Banking Commission, Windesheim, Magnus Lind – The Talent Show, Anita Gerrits);
  • the steps needed for successful open & cross-border e-invoicing (Comarch EDI, Fraunhofer Institute, simplerinvoicing);
  • the regulation helps or hinders innovation and growth: up to date insights on PSD2, Directive 2014/55/EU, Prompt Payment Code, etc. (Brendan Jones, EESPA, Asset Based Finance Association, IAAF)

The guide opens an eye on the unique factors that puts the scene in a forever changing game, with new actors, new rules and impediments that require constant innovation and original ideas. The inner architecture of the guide follows closely the most important issues of the moment, trends and developments in payments & financing.B2B payments Report 2016_Cover_The Paypers
Don’t miss out the most comprehensive and up-to-date overview on the global B2B Fintech: payments, supply chain finance and e-invoicing ecosystem. Download your free copy of the Guide here.

Share your thoughts on the topics developed in the B2B Fintech: Payments, Supply Chain Finance & E-invoicing Guide 2016 by commenting on this article or maybe share your thoughts in an article about one of the topics.